Office Admin

We are looking for a responsible and organised Office Administrator to manage material procurement, vendor coordination, purchase documentation, inventory follow-ups, and daily office administration.

Key Responsibilities – Purchase:

• Procure materials as per project, production, and site requirements.

• Obtain quotations from multiple vendors and prepare comparative statements.

• Negotiate prices, payment terms, delivery schedules, and transportation costs.

• Prepare and maintain purchase orders, quotations, invoices, challans, and vendor records.

• Follow up with vendors to ensure timely delivery of materials.

• Coordinate with design, production, accounts, store, and site teams.

• Verify material specifications, quantities, rates, and quality before purchase.

• Maintain records of pending orders, received materials, and outstanding payments.

• Identify and develop reliable suppliers and subcontractors.

• Monitor frequently used materials and maintain minimum stock levels.

• Handle urgent purchases and arrange materials for ongoing projects.

• Assist in purchasing materials such as ACP, acrylic, MDF, plywood, laminates, LED components, electrical items, hardware, paint, metal, glass, printing materials, and signage accessories.

Key Responsibilities – Office Administration:

• Manage day-to-day office administration and documentation.

• Maintain employee attendance, leave records, and basic HR documents.

• Manage office supplies, stationery, housekeeping, and maintenance requirements.

• Maintain inward and outward courier, dispatch, and document records.

• Coordinate meetings, travel arrangements, appointments, and office schedules.

• Prepare reports, MIS sheets, and daily follow-up lists.

• Handle emails, calls, filing, data entry, and general office correspondence.

• Coordinate with employees, vendors, clients, and service providers.

• Ensure proper filing of purchase, accounts, project, and administrative documents.

• Support management in routine operational and administrative activities.

Required Skills:

• Good knowledge of purchasing, vendor management, and negotiation.

• Strong organisational and follow-up skills.

• Proficiency in MS Excel, MS Word, email, and basic computer applications.

• Knowledge of Tally or ERP software will be an added advantage.

• Ability to prepare purchase orders, comparative statements, and MIS reports.

• Good written and verbal communication skills.

• Ability to handle multiple tasks and work under deadlines.

• Honest, responsible, disciplined, and detail-oriented approach.

Candidate Profile:

• Qualification: Graduate in any discipline; B.Com, BBA, or MBA preferred.

• Experience: 2–5 years in purchasing and office administration.

• Experience in signage, interiors, fabrication, construction, electrical, or manufacturing industries will be preferred.

• Candidate should have good knowledge of the Faridabad and Delhi-NCR vendor market.

• A two-wheeler and valid driving licence will be an added advantage.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.