Office Admin

Admin & Maintenance – Transport / Travels Company

Administrative Responsibilities

• Manage daily office operations related to transport services

• Maintain vehicle-wise records (RC, insurance, permit, fitness, tax)

• Prepare and maintain trip sheets, fuel logs, and mileage reports

• Maintain driver records, licenses, attendance, and duty rosters

• Handle customer bookings, inquiries, and coordination

• Prepare invoices, billing statements, and expense reports

• Coordinate with vendors for fuel, spare parts, and services

• Maintain records for audits, compliance, and management review

• Support management with daily operational reporting

Vehicle & Maintenance Responsibilities

• Monitor vehicle servicing schedules and preventive maintenance

• Coordinate repairs with workshops, mechanics, and service centers

• Maintain vehicle maintenance history and service records

• Ensure vehicles are roadworthy and comply with transport laws

• Track fuel consumption and investigate abnormal mileage

• Schedule tyre replacement, oil changes, and breakdown repairs

• Ensure cleanliness and readiness of vehicles for trips

• Handle vehicle breakdowns and emergency maintenance support

Driver & Staff Coordination

• Assign vehicles and drivers for daily trips and routes

• Monitor driver behavior, punctuality, and performance

• Ensure drivers follow safety rules and company policies

• Verify driver log books, fuel slips, and trip completion reports

• Arrange driver training, renewals, and medical check-ups

Compliance & Safety

• Ensure compliance with RTO, insurance, and transport regulations

• Maintain accident records and coordinate insurance claims

• Conduct periodic safety inspections of vehicles

• Ensure proper use of safety equipment and documents in vehicles

General Duties

• Control operational and maintenance costs

• Maintain stock of spare parts, tools, and consumables

• Supervise cleaners, helpers, and support staff

• Report operational issues to management and suggest improvements

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.