Office Admin

The Facility Manager is responsible for the overall management, maintenance, safety, security, and smooth functioning of the company's infrastructure, utilities, and support services. The role ensures that all facilities are maintained in a safe, efficient, and cost-effective manner while complying with statutory requirements, GMP standards, health & safety regulations, and company policies.

Key Responsibilities

1. Facility Operations

• Manage the day-to-day operations of the manufacturing facility and office premises.

• Ensure proper functioning of all buildings, offices, warehouses, utilities, and common areas.

• Maintain high standards of cleanliness, housekeeping, and hygiene across the facility.

• Monitor facility performance and identify opportunities for operational improvements.

2. Building & Infrastructure Maintenance

• Plan and supervise preventive and breakdown maintenance of buildings and civil infrastructure.

• Coordinate repairs related to plumbing, electrical systems, carpentry, painting, flooring, roofing, and other civil works.

• Maintain records of maintenance schedules and repair activities.

• Ensure timely completion of renovation and improvement projects.

3. Utility Management

• Monitor and manage utilities including:

  • Electrical systems

  • DG Sets

  • HVAC systems

  • Air Compressors

  • Water supply systems

  • STP/ETP coordination

  • Fire Hydrant System

  • Lighting systems

• Track utility consumption and implement energy-saving initiatives.

4. Vendor & Contractor Management

• Identify and onboard qualified service providers.

• Manage AMC contracts for facility equipment.

• Supervise contractors during maintenance and project work.

• Verify invoices, work completion reports, and service quality.

• Ensure contractors comply with safety and company requirements.

5. Security Management

• Coordinate with the security department for effective security operations.

• Monitor CCTV, access control, visitor management, and vehicle movement systems.

• Ensure implementation of facility security procedures.

• Coordinate emergency response activities.

6. Housekeeping & Pest Control

• Supervise housekeeping staff and outsourced agencies.

• Ensure GMP-compliant cleaning practices.

• Monitor pest control activities and maintain records.

• Conduct regular inspections to maintain hygiene standards.

7. Fire & Safety

• Ensure availability and maintenance of firefighting equipment.

• Coordinate fire drills and emergency evacuation exercises.

• Maintain emergency exits, assembly points, and safety signage.

• Ensure compliance with occupational health and safety requirements.

8. Compliance & Documentation

• Ensure compliance with Factory Act, Fire Department requirements, Pollution Control Board regulations, and other statutory requirements.

• Maintain facility-related SOPs, records, AMC files, permits, and inspection reports.

• Support customer audits, SEDEX, SMETA, GMP, ISO, and regulatory inspections.

9. Asset Management

• Maintain records of company assets and infrastructure.

• Coordinate periodic physical verification of assets.

• Manage furniture, office equipment, and facility inventory.

• Ensure proper maintenance and utilization of company assets.

10. Budget & Cost Control

• Prepare annual facility maintenance budgets.

• Monitor expenses against approved budgets.

• Identify opportunities for cost optimization without compromising quality or safety.

• Track maintenance KPIs and operational costs.

11. Employee Support Services

• Manage cafeteria, transport, guest house (if applicable), drinking water systems, and other employee welfare facilities.

• Ensure uninterrupted support services for employees and visitors.

• Address facility-related employee complaints promptly.

12. Sustainability & Energy Management

• Implement energy conservation initiatives.

• Promote water conservation and waste reduction practices.

• Support environmental compliance and sustainability programs.

Qualifications

• Bachelor's Degree in Engineering, Facility Management, Mechanical, Electrical, Civil Engineering, or related field.

• Diploma candidates with significant experience may also be considered.

Experience

• 5–10 years of experience in facility management, preferably in a manufacturing or FMCG/cosmetics/pharmaceutical environment.

Required Skills

• Facility and infrastructure management

• Preventive maintenance planning

• Vendor and contract management

• Budget management and cost control

• Project coordination

• Fire and safety compliance

• Utility management

• Team leadership

• Problem-solving and decision-making

• Strong communication and interpersonal skills

• Computer proficiency (MS Office, ERP, CMMS preferred)

Key Performance Indicators (KPIs)

• Facility uptime and operational efficiency

• Preventive maintenance compliance (%)

• Utility cost reduction and energy efficiency

• Housekeeping audit scores

• Safety and fire compliance

• Vendor performance

• Closure of maintenance requests within SLA

• Budget adherence

• Customer and employee satisfaction

• Audit readiness and statutory compliance

Working Conditions

• Manufacturing plant environment.

• May require availability during emergencies, shutdowns, audits, and maintenance activities outside normal working hours.

Authority

• Coordinate with all departments regarding facility requirements.

• Approve routine maintenance work as per delegated authority.

• Recommend facility improvement projects and vendor selection.

• Stop unsafe work practices that may endanger personnel or company property.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6 years of experience.