HR/Admin HR Operation Executive

Company Overview

SafeHands is a premium home-services brand in Mumbai delivering managed maid subscriptions, on-demand time-slot cleaning, deep cleaning, and corporate housekeeping. We operate a structured "van-wave" model with standardized SOPs, serving dual-income Mumbai households with consistency, trust, and quality. We are scaling rapidly and need an HR Operations Executive to anchor our people operations, payroll, and statutory compliance.

Role Overview -

The HR Operations Executive will own end-to-end HR operations for SafeHands, including payroll management, statutory compliance (PF, ESIC, Labour Welfare Fund), employee onboarding & offboarding, attendance & leave management, and HR documentation. This role is critical to ensuring that our field workforce (maids, drivers, support staff) is paid accurately and on time, and that all statutory contributions are processed correctly across our Mumbai operations.

Key Responsibilities

Payroll Management

• Process monthly payroll for all employees (maids, drivers, supervisors, corporate staff) on time, every cycle

• Calculate gross-to-net salary including statutory deductions: PF (12% employer + 12% employee), ESIC (3.25% employer + 0.75% employee), Professional Tax, and TDS where applicable

• Maintain payroll registers, payslip distribution, and reconcile payroll with finance

• Handle full & final (F&F) settlement for exiting employees

• Generate monthly payroll MIS and cost reports for management

Statutory Compliance

• Ensure timely PF and ESIC filings, challan generation, and monthly/quarterly returns

• Maintain statutory registers under the Maharashtra Labour Welfare Fund Act, Shops & Establishments Act, and other applicable labour laws

• Handle contract labour compliance if applicable (Licence, Form V, returns)

• Prepare for and support labour department inspections and audits

• Stay updated on changes to minimum wages, PF/ESIC rates, and labour law amendments

Employee Lifecycle Management

• Manage end-to-end onboarding: documentation, KYC verification, bank account setup, PF/ESIC enrolment

• Conduct induction on SafeHands SOPs, policies (including damage policy up to ₹5,000, attendance policy, leave policy)Memory

• Maintain employee master database and personnel files (digital + physical)

• Process exit formalities: exit interviews, F&F, PF withdrawal/transfer support, experience letters

Attendance & Leave Management

• Track daily attendance of field staff using biometric/app-based attendance tools

• Manage leave applications, approvals, and leave balance tracking

• Generate attendance reports feeding into payroll every cycle

• Handle absent, half-day, and overtime calculations for the van-wave scheduling model

HR Operations & Reporting

• Handle employee queries related to salary, leave, PF, ESIC, and policies

• Maintain and update HRIS / HR software systems

• Draft and implement HR SOPs, policies, and circulars

• Support recruitment coordination (sourcing, screening, interview scheduling) when required

• Generate monthly HR dashboards: headcount, attrition, payroll cost, attendance compliance

Required Qualifications & Skills

Education

• Bachelor's degree in any discipline (B.Com, BBA, BA)

• MBA/PGDM in HR or Postgraduate Diploma in HR (preferred but not mandatory)

• Additional certification in Payroll Management or Labour Laws (advantage)

Experience

• 1–4 years of hands-on experience in HR Operations and Payroll processing

• Prior experience with PF & ESIC portal operations (mandatory)

• Experience handling payroll for field/contract workforce in a services company (preferred)

Technical Skills

• Strong knowledge of Indian labour laws, PF, ESIC, Professional Tax, and Minimum Wages Actlinkedin

• Proficiency in payroll software (e.g., RazorpayX Payroll, GreytHR, Zoho Payroll, or similar)

• Advanced MS Excel (VLOOKUP, pivot tables, formulas) for payroll and MIS

• Familiarity with HRIS/attendance management systems

• Working knowledge of PF/ESIC online portals and e-return filing

Soft Skills

• High attention to detail and accuracy (critical for payroll)

• Strong communication skills (Hindi + English; Marathi preferred)

• Discretion and confidentiality in handling salary and personal data

• Ability to work independently in a startup environment

• Problem-solving mindset and ownership

Salary & Benefits

• ₹25,000 – ₹40,000 per month (fixed based on experience and interview assessment)

• PF and ESIC benefits as per statutory norms

• Health insurance coverage

• Performance-based annual bonus

• Direct exposure to building HR systems for a scaling startup

• Growth path to HR Manager / HRBP as the company expands

• Supportive, founder-led work culture

Application Process

Interested candidates should send their resume with the subject line "HR Operations Executive — SafeHands" to hussain@safehandspremium.com
Shortlisted candidates will be contacted for an interview within 7 working days.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.