HR Manager

Job Summary:

To manage and support all plant-level HR administrative and operational activities, ensuring statutory compliance, smooth employee lifecycle management, accurate HR records, and effective coordination with payroll and plant operations.

Key Responsibilities:

HR Administration:

• Maintain employee personal files, appointment letters, confirmations, increment letters, and other HR documentation.

• Manage attendance, shift rosters, leave records, and overtime data for plant employees.

• Update and maintain HR registers and MIS reports on a regular basis.

• Ensure compliance with statutory requirements including PF, Professional Tax, Factory Act, Shops & Establishment Act, and other applicable labour laws.

• Coordinate with consultants and government authorities for inspections, audits, and statutory submissions.

• Maintain statutory registers, returns, and records as per legal requirements.

Payroll Coordination:

• Coordinate with payroll team/consultant by sharing accurate attendance, leave, and deduction data.

• Verify payroll inputs and support timely salary disbursement.

• Address payroll-related employee queries and discrepancies.

• Onboarding & Exit Management

• Support end-to-end onboarding including documentation, ID cards, biometrics, induction coordination, and policy briefing.

• Handle employee exit formalities such as resignation processing, clearance, final settlement coordination, and exit documentation.

• Contract Labour & Visitor Management

• Manage contractor documentation, labour licenses, agreements, and attendance records.

• Ensure contractor and contract labour compliance with statutory norms.

• Oversee visitor management, gate passes, and coordination with security team.

Employee Support & Coordination:

• Act as the first point of contact for plant employees for HR-related queries.

• Support grievance handling and employee engagement initiatives at plant level.

• Coordinate with department heads and supervisors on HR-related matters.

General HR Operations:

• Support audits, ISO / QMS / safety audits related to HR documentation.

• Assist in implementation of HR policies, procedures, and plant rules.

• Maintain discipline, code of conduct, and support shop-floor HR requirements.

Qualifications & Skills:

• MBA in HR, Personnel Management, or related field.

• 2–5 years of experience in manufacturing / plant HR administration.

• Basic knowledge of labour laws and statutory compliance.

• Experience in handling plant attendance systems and payroll coordination.

• Strong documentation, communication, and coordination skills.

• Proficient in MS Excel and HR MIS.

Education:

• Postgraduate (MBA is highly desirable)

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.