HR/Admin HR Executive

HR & ADMINISTRATION – JOB ROLE

Key Responsibilities

· Maintain and update employee records, personnel files, and HR databases.

· Prepare offer letters, appointment letters, employment contracts, confirmation letters, warning letters, and other HR documents.

· Assist in the recruitment process, including job postings, candidate screening, interview scheduling, and candidate communication.

· Manage employee onboarding, induction, documentation, and exit formalities.

· Monitor and maintain employee attendance, leave records, timesheets, and attendance regularization.

· Coordinate payroll-related information with the Accounts/Finance team, including attendance, leave, deductions, and employee changes.

· Ensure compliance with applicable labour laws, statutory requirements, and company HR policies.

· Communicate and implement HR policies, rules, procedures, and employee notices.

· Handle employee queries related to attendance, leave, salary, benefits, policies, and other HR matters.

· Coordinate employee training, meetings, events, employee engagement activities, and welfare initiatives.

· Maintain confidentiality and security of employee and company information.

· Maintain HR reports, registers, trackers, and documentation as required by management.

· Coordinate with external agencies, consultants, and service providers for HR and administrative requirements.

· Handle general administration work, including office maintenance, facilities management, housekeeping, security, utilities, repairs, and other administrative requirements.

· Ensure proper maintenance and upkeep of office premises, equipment, and facilities.

· Coordinate purchase and availability of office stationery, pantry supplies, uniforms, and other administrative materials.

· Support management in implementing administrative policies and improving office processes.

· Perform any other HR and administrative duties assigned by management.

Required Skills

· Strong organizational and administrative skills.

· Excellent communication and interpersonal skills.

· Good knowledge of HR policies, procedures, and applicable labour laws.

· Proficiency in Microsoft Office, especially Word and Excel, and HR/attendance software.

· Good knowledge of payroll and attendance processes.

· Strong attention to detail and accuracy.

· Excellent time management and multitasking abilities.

· Ability to maintain confidentiality and handle sensitive employee information professionally.

· Strong problem-solving and coordination skills.

· Ability to communicate effectively with employees, management, vendors, and external agencies.

· Proactive approach with the ability to independently manage day-to-day HR and administrative activities.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.