HR/Admin HR Executive

Core Responsibilities

1. Recruitment & Talent Acquisition

• Full-Cycle Hiring: Source, interview, and hire candidates across multiple levels of the organization.

• Strategic Alignment: Partner with leadership to ensure all business and departmental hiring needs are met.

• Vendor Management: Build relationships and manage agreements with external recruitment agencies and headhunters.

2. Office Administration & Management

• Front Office & Secretarial Duties: Greet visitors, attend to phone calls, and manage incoming/outgoing emails and physical mail.

• Documentation & Data Entry: Operate computers to handle data entry tasks, maintain filing and storage systems, and manage document scanning, copying, and faxing.

• Billing & Finance Management: Oversee and process monthly utility bills, including phone, internet, food & beverage (F&B), and other office expenses.

3. Facilities & Vendor Development

• Vendor Operations: Identify, develop, and manage vendors for office supplies, maintenance, and administrative needs.

• Negotiation: Negotiate contracts and pricing with vendors to ensure cost-efficiency.

Required Candidate Profile

Technical & Operational Skills

• Software Proficiency: Strong hands-on experience with MS Office (Word, Excel, PowerPoint) and general computer operations.

• Core Functions: Proven experience in Office Management, Administration, Facilities Management, or as a Front Office/Admin Executive.

Soft Skills & Behavioral Traits

• Communication: Excellent verbal and written communication skills for handling internal teams, external vendors, and phone calls.

• Analytical & Problem-Solving: Sharp analytical skills with the ability to evaluate problems, exercise good judgment, and implement quick solutions.

• Time Management: Highly punctual, disciplined, and able to meet tight deadlines and schedules.

• Integrity: Trustworthy with high personal standards, ensuring company reputation and compliance are never compromised.

• General Management: Strong organizational skills to balance recruitment goals with daily administrative tasks.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 2 years of experience.