HR Executive

EXECUTIVES AND ABOVE
    

1.     Role Description

Job Title

Executive-Human Resource/Travel Desk

JD Code No.

Reports to

Location

Job Purpose

HR & Travel Support Executive

2.     Touch Points & Their Expectations

Sno.

Internal Touch points

External Touch Points

1.               

Head HR

Hiring Agency

2.               

All Department HOD’s

Insurance Vendor

3.               

All Employees (New/Existing Employee)

Travel Vendor

3.     Role Expectations

Sno.

Role to Perform

Role Expectations

1.               

Recruitment & Onboarding

·       Schedule and coordinate interviews with candidates & Support new hire onboarding, including documentation, induction sessions

2.               

Employee Records & Documentation

·       Maintain and update employee records (digital and physical). Prepare HR letters such as offer letters, confirmation letters, and experience certificates. Ensure compliance with data protection and confidentiality standards. Maintain travel records as well.

3.               

Attendance Support

·       Collect and verify attendance data, leaves, and overtime details. Handle employee queries related to payroll and benefits.

4.               

HR Operations

·       Help maintain HR databases, trackers, and reports, Support HR policies, procedures, and compliance documentation

5.               

Problem-solving mindset

·       Handle employee grievance regarding attendance & during onboarding.  

6.               

Confidentiality and integrity

·       Handles sensitive employee information with discretion

·       Demonstrates honesty, reliability, and ethical behaviour

7.               

Travel Management

·       Arrange flights, hotels, cabs as per company policy

4.     General Responsibilities

Sno.

Description of Responsibilities

1.               

Assist in recruitment coordination and onboarding formalities

2.               

Prepare travel itineraries and share with employees

3.               

Coordinate with vendors for best rates and availability

4.               

Team Collaboration- Works cooperatively with HR colleagues and other departments

5.               

Adjusts quickly to changing priorities and tasks

6.               

Open to learning new systems and HR practices

7.               

Ensure compliance with company travel &HR policies

8.               

Handle travel-related queries and emergency changes

9.               

Manage calendars and schedule meetings, organize travel arrangements for senior management.

10.           

Handle and prioritize emails, calls, and correspondence for senior Management.

11.           

Take minutes during meeting and prepare note on the meetings.

12.           

Organized and maintain key office documents and update.

13.           

Take follow ups from executives / staff, clients, and internal teams on assigned tasks and update to Senior management.

14.           

Managing information flow in a timely and accurate manner.

5.     Function Specific Responsibilities & Accountabilities

Function Role

Functional Responsibilities

1.               

Adaptability & Flexibility

Adjusts quickly to changing priorities and tasks

2.               

Attention to Detail

Follows processes and compliance requirements meticulously

6.     Qualification & Experience Requirements

Sno.

Particulars

Details

1.               

Educational Qualification

·    Bachelor’s degree in Human Resources

2.               

Total & role Specific Experience

·    2-3 years of experience in HR

3.               

Professional & Other Certification

·    Strong organizational and multitasking skills.

4.               

Any Other Role Specific Requirements

·    Excellent communication and interpersonal abilities

7.     Knowledge & Skill (K&S) Requirements

5.               

Functional / Technical

·    HR processes, travel booking systems

6.               

Leadership Skill

·    Basic ownership and accountability

7.               

Behavioral Skills

·    Clearly expresses ideas both verbally and in writing

·    Maintains effective communication with employees at all levels

8.               

Computer & IT Tools

·    MS Office (Excel, Word), Email, HRMS tools

9.               

Any Others

·    Vendor handling, negotiation skills

Appro

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.