HR/Admin HR Executive

HR & Admin Executive – Job Role

Job Title

HR & Admin Executive

Department

Human Resources & Administration

Reports To

HR Manager / General Manager

Job Summary

The HR & Admin Executive is responsible for managing day-to-day human resource and administrative operations. This role supports recruitment, employee lifecycle management, payroll coordination, statutory compliance, office administration, vendor coordination, asset management, and workplace facilities to ensure efficient business operations.

Key Responsibilities

Human Resources

• Manage recruitment, screening, interview scheduling, and onboarding.

• Prepare offer letters, appointment letters, employment contracts, and employee documentation.

• Maintain employee records and HR databases.

• Monitor attendance, leave, overtime, and shift schedules.

• Coordinate payroll inputs with the finance team.

• Support employee performance appraisal and confirmation processes.

• Handle employee grievances and disciplinary matters in line with company policies.

• Coordinate employee engagement activities and training programmes.

• Ensure compliance with labour laws and company HR policies.

• Manage employee exit formalities, clearance, and full-and-final settlement.

Administration

• Oversee daily office administration and housekeeping.

• Manage office supplies, stationery, and pantry inventory.

• Coordinate maintenance of office equipment and facilities.

• Supervise security, housekeeping, and support staff.

• Maintain office assets and asset registers.

• Coordinate travel, accommodation, and transport arrangements.

• Manage courier services, incoming and outgoing correspondence, and document filing.

• Coordinate with vendors for office services and maintenance.

• Monitor utility bills and administrative expenses.

• Ensure office safety, cleanliness, and compliance with workplace standards.

Vendor & Facility Management

• Maintain vendor databases and service contracts.

• Obtain quotations and process purchase requests.

• Coordinate annual maintenance contracts (AMCs).

• Monitor vendor performance and service quality.

• Ensure timely renewal of licences, contracts, and insurance.

Compliance & Documentation

• Maintain HR and administrative records.

• Support statutory inspections and internal audits.

• Prepare monthly HR and administration reports.

• Ensure confidentiality of employee and company information.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• MBA or PG Diploma in Human Resource Management is preferred.

Experience

• 2–5 years of experience in HR and Administration.

• Experience in interior fit-out, construction, manufacturing, or corporate administration is preferred.

Skills

• Strong communication and interpersonal skills.

• Good organisational and multitasking abilities.

• Knowledge of labour laws and HR practices.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Familiarity with HRMS and payroll software.

• Vendor management and negotiation skills.

• Problem-solving and time-management skills.

• High level of integrity and confidentiality.

Key Performance Indicators (KPIs)

• Timely recruitment and onboarding.

• Accuracy of attendance and payroll inputs.

• Employee retention and engagement.

• Compliance with HR policies and statutory requirements.

• Timely resolution of employee queries and grievances.

• Office maintenance and facility uptime.

• Cost control of administrative expenses.

• Accuracy of employee records and documentation.

• Timely vendor payments and contract renewals.

• Employee satisfaction with HR and administrative support.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.