HR/Admin HR Executive

JOB DESCRIPTION – HR EXECUTIVE

Position: HR Executive
Department: Human Resources
Employment Type: Full-Time
Location: Ahmedabad, Gujarat
Gender: Female
Salary: ₹15,000 – ₹25,000 per month

About the Role

We are looking for a dedicated, responsible, and performance-driven HR Executive who can independently manage day-to-day recruitment and HR operations. The ideal candidate should have strong coordination skills, a proactive approach, and a genuine mindset toward contributing to the growth and overall benefit of the company.

The candidate will be responsible for managing the complete recruitment cycle, employee records, onboarding, training analysis, attendance, discipline, performance monitoring, HR documentation, and employee-related processes.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage and regularly update all relevant job portals and recruitment platforms.

• Source and shortlist suitable candidates according to company requirements.

• Conduct a high volume of candidate calls and coordinate interview schedules.

• Follow up with candidates to ensure maximum interview attendance.

• Conduct initial and subsequent interviews as required.

• Maintain proper recruitment records and update candidate status regularly.

• Coordinate with management regarding candidate selection and final hiring decisions.
  

2. Employee Onboarding

• Manage the complete onboarding process for newly selected candidates.

• Collect and verify required employee information and documents.

• Prepare and issue Offer Letters, Joining Documents, and other required HR documentation.

• Ensure a smooth transition of selected candidates from recruitment to joining.

• Maintain accurate records of new employees.

3. Training & Performance Analysis

• Monitor and analyze the training performance of newly joined employees.

• Track employee progress, learning, discipline, attendance, and overall development.

• Conduct quality/performance tests to evaluate employee understanding and effectiveness.

• Prepare performance observations and reports for management review.

• Identify performance gaps and coordinate appropriate corrective actions.

4. Employee Data & HR Records

• Maintain accurate and up-to-date records of existing and newly joined employees.

• Manage employee databases, documents, attendance records, and HR files.

• Ensure employee information is properly organized, updated, and confidential.

• Maintain systematic records of joining, training, performance, salary, incentives, and other HR-related information.

5. Salary & Incentive Management

• Prepare and maintain monthly salary records and salary calculations.

• Prepare and maintain employee incentive calculations based on applicable company policies and performance.

• Coordinate with management/accounts for timely salary and incentive processing.

• Ensure accuracy and confidentiality of employee compensation data.

6. Attendance & Discipline Management

• Maintain daily and monthly employee attendance records.

• Monitor punctuality, leaves, absenteeism, and regularity.

• Ensure employees follow company rules, policies, procedures, and workplace discipline.

• Address routine attendance and discipline-related matters professionally.

• Escalate serious or repeated issues to management when required.

7. Employee Performance & Quality Control

• Regularly monitor employee performance against assigned responsibilities and targets.

• Conduct periodic quality/performance assessments.

• Identify underperformance and coordinate with management for improvement plans.

• Maintain performance records and provide accurate feedback to management.

• Ensure employees maintain expected standards of productivity, discipline, and professionalism.

Required Skills & Competencies

• Strong communication and interpersonal skills.

• Good candidate handling and interview coordination abilities.

• Comfortable making a high volume of recruitment calls.

• Good knowledge of job portals and candidate sourcing.

• Strong organizational and documentation skills.

• Good command of MS Excel/Google Sheets and basic HR documentation.

• Ability to maintain confidential employee information.

• Strong follow-up and coordination skills.

• Ability to manage multiple HR responsibilities simultaneously.

• Proactive, responsible, and detail-oriented approach.

• Ability to independently handle day-to-day HR operations.

Ideal Candidate

We are looking for someone who is dedicated to the company, takes ownership of responsibilities, and is genuinely interested in contributing to organizational growth.

The ideal candidate should have a growth-oriented mindset, be willing to take responsibility beyond routine HR activities, and focus on building a disciplined, productive, and high-performing team.

The expectation is not limited to completing HR tasks—the candidate should actively contribute toward the company's overall growth, employee productivity, and long-term success.

What We Expect

• Ownership: Take complete responsibility for assigned HR functions.

• Dedication: Prioritize company objectives and work with commitment.

• Performance Orientation: Focus on measurable recruitment and employee performance outcomes.

• Discipline: Maintain professional standards and ensure the same across the team.

• Growth Mindset: Continuously look for ways to improve HR processes, employee productivity, and organizational performance.

• Confidentiality: Maintain strict confidentiality of employee and company information.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 1 years of experience.