HR/Admin HR Executive

JOB DESCRIPTION – HUMAN RESOURCES (HR)

Position: HR Executive / HR Manager
Department: Human Resources
Industry: Hospitality / Restaurant
Location: Greater Noida West
Reporting To: Management / HR Head

Job Summary

We are looking for a responsible and people-oriented HR Executive to manage day-to-day HR operations, employee relations, recruitment, attendance, payroll coordination, and staff discipline. The candidate will be responsible for ensuring smooth HR functioning and maintaining a professional and positive workplace environment.

Key Responsibilities

1. Recruitment & Staffing

• Handle end-to-end recruitment for restaurant and corporate positions.

• Source candidates through job portals, references, colleges, social media, and other channels.

• Conduct initial screening and coordinate interviews with department heads.

• Prepare and issue offer/appointment letters.

• Coordinate employee joining and onboarding formalities.

• Maintain updated manpower and vacancy records.

2. Attendance & Leave Management

• Maintain daily employee attendance and shift records.

• Monitor late coming, absenteeism, weekly offs, and leave.

• Maintain proper leave records and approvals.

• Prepare monthly attendance data for payroll processing.

• Follow up with employees regarding unauthorized or uninformed absence.

3. Employee Records & Documentation

• Maintain employee personal files and HR records.

• Ensure proper documentation at the time of joining and exit.

• Maintain records of appointment letters, ID proofs, bank details, salary details, warnings, confirmations, and resignations.

• Keep employee information confidential and secure.

4. Payroll Coordination

• Coordinate with the Accounts/Finance team for monthly payroll.

• Verify attendance, leave, deductions, incentives, overtime, and other payroll inputs.

• Ensure employee bank details and salary records are accurate.

• Address employee queries related to salary and attendance.

5. Employee Relations & Discipline

• Handle employee grievances and workplace concerns professionally.

• Maintain discipline and ensure compliance with company policies.

• Issue warning letters, show-cause notices, and other disciplinary communications when required.

• Investigate employee complaints and coordinate with management for appropriate action.

• Promote a professional and respectful work environment.

6. Performance Management

• Coordinate employee performance reviews and appraisals.

• Follow up on probation and confirmation of employees.

• Maintain performance-related records.

• Identify training and development requirements in coordination with department heads.

7. Exit & Full & Final Process

• Handle resignation and employee exit formalities.

• Conduct exit interviews where required.

• Coordinate clearance and handover processes.

• Coordinate Full & Final settlement with the Accounts team.

• Maintain proper records of resigned and terminated employees.

8. Compliance & HR Policies

• Ensure HR processes are aligned with applicable labour laws and company policies.

• Maintain required statutory and compliance records.

• Ensure employees are aware of company rules, policies, attendance procedures, and disciplinary standards.

• Support management during audits and inspections.

9. Hospitality HR Operations

• Manage manpower requirements for FOH, BOH, Kitchen, Service, Stewarding, Housekeeping, Cashier, Store, Security, and other restaurant departments.

• Coordinate with department heads regarding manpower planning and staffing requirements.

• Monitor staff grooming, attendance, discipline, and workplace conduct.

• Support management in maintaining smooth day-to-day restaurant operations.

Required Skills & Qualifications

• Bachelor's degree in HR, Business Administration, Hospitality, or a related field.

• 1–5 years of HR experience, preferably in hospitality, restaurants, hotels, or retail.

• Good knowledge of recruitment and employee management.

• Strong communication and interpersonal skills.

• Good knowledge of MS Excel, Word, and basic HR documentation.

• Ability to handle confidential employee information.

• Strong problem-solving and decision-making abilities.

• Ability to work under pressure and manage multiple responsibilities.

• Good knowledge of attendance and payroll processes.

Key Performance Indicators (KPIs)

• Timely recruitment and manpower fulfillment.

• Attendance and absenteeism control.

• Employee retention and staff stability.

• Accurate payroll inputs.

• Proper maintenance of employee records.

• Timely completion of joining and exit formalities.

• Effective handling of employee grievances.

• Compliance with company HR policies.

Working Conditions

• Full-time position.

• Hospitality/restaurant environment.

• Flexibility to work according to operational requirements, including weekends and holidays when required.

• Regular coordination with management and all operational departments.

Preferred Candidate: Someone who is disciplined, proactive, approachable, organized, and capable of independently managing day-to-day HR operations in a fast-paced restaurant environment.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.