Hr/Admin

Key Responsibilities

Administration & Office Management

• Maintain and update all administrative registers including Stationery Register, Courier Register, Visitors Register, and other required logs.

• Oversee housekeeping maintenance and ensure cleanliness standards across the office premises.

• Manage and place orders for housekeeping materials, stationery, and other office supplies, ensuring cost efficiency and timely availability.

• Coordinate hotel bookings, cab arrangements, train and bus bookings based on approved travel requests from CEO and employees.

• Negotiate with vendors and source required materials/services for team activities and office requirements.
  
  

Invoice & Vendor Coordination

• Verify admin-related invoices along with supporting documents.

• Coordinate invoice submission for approval and payment processing in line with company policies.

• Maintain proper documentation for audit and record purposes.
  
  

HR Operations Support

• Upload daily biometric attendance logs into the HRMS portal for ongoing sites.

• Prepare and share daily absent reports with the HR team.

• Maintain HR and admin files, ensuring proper documentation, filing, and confidentiality.

• Update and maintain employee master data and HR databases accurately.

• Prepare, coordinate, and share employee onboarding and offboarding documents in a timely manner.
  
  

Employee Engagement & Communication

• Send birthday, wedding, and welcome greeting emails through the official HR team email ID.

• Coordinate with internal teams and employees through professional and clear communication.

• Support HR initiatives, employee engagement activities, and internal coordination as required.
  
  

Required Technical & Functional Skills

• AI Tools: ChatGPT, Gemini, Google AI Studio, Canva-AI (for drafting, communication, and basic design support).

• MS Excel: Strong working knowledge of formulas and functions including Lookup formulas and Pivot Tables.

• Documentation: Formatting, printing, record maintenance, and professional document handling.

• Email Communication: Drafting and coordinating emails in a professional and business-appropriate manner.

• Vendor Negotiation & Sourcing: Ability to negotiate rates and source materials/services efficiently.

• Software Skills : HRMS, Attendance, Payroll
  
  

Personal Traits & Competencies

• High level of confidence and professional communication skills.

• Strong people management and coordination abilities.

• Self-motivated, proactive, and able to handle multiple tasks independently.

• Demonstrates integrity and discretion, with the ability to maintain strict confidentiality of HR and company information.

• Organized, detail-oriented, and process-driven.
  
  

Qualification & Experience

• Graduate/Postgraduate in HR, Administration, or a related field.

• Prior experience in HR & Admin operations will be preferred.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.