Hr/Admin

Job Title

HR Admin / HR Operations Executive

Role Overview

We are looking for an organized and detail-oriented HR Admin / HR Operations Executive to manage day-to-day HR administrative activities, employee attendance, biometric records, HRMS updates, MIS reporting and employee queries. The role will involve close coordination with employees, managers and the HR team to ensure smooth and accurate HR operations.

Key Responsibilities

1. Attendance & Biometric Management

• Create and manage employee biometric/attendance punches.

• Add, modify or delete biometric punches based on approved requests.

• Monitor daily attendance and identify missing punches, late coming, absenteeism and attendance discrepancies.

• Coordinate with employees and reporting managers for attendance regularization.

• Maintain accurate attendance records in the HRMS.

• Support shift and attendance-related updates in the system.

• Coordinate with the concerned team/vendor in case of biometric device or attendance system issues.

2. Daily Headcount & HR MIS

• Prepare and circulate daily headcount reports.

• Maintain employee-wise joining, exit and active employee data.

• Prepare daily/weekly/monthly HR MIS reports.

• Track attendance, absenteeism, new joiners, exits and other HR metrics.

• Ensure accuracy and timely submission of HR reports to management.

• Maintain HR dashboards and trackers in Excel/HRMS.

3. Employee Grievances & Support

• Handle day-to-day employee queries related to attendance, HRMS, leave, salary-related coordination and HR processes.

• Record and track employee grievances until resolution.

• Coordinate with relevant departments to resolve employee issues.

• Maintain proper documentation of employee queries and resolutions.

• Escalate critical or unresolved matters to the HR Lead.

4. HRMS & Employee Records

• Update employee information in the HRMS.

• Maintain employee master data and ensure records are accurate and updated.

• Support employee onboarding and documentation.

• Ensure timely updates related to transfers, department changes, shifts, reporting managers, etc.

• Maintain proper documentation and confidentiality of employee records.

5. Joining & Exit Support

• Support HR team in joining formalities and documentation.

• Coordinate with new employees for required documents and HRMS updates.

• Support exit formalities, clearance and employee data updates.

• Ensure employee records are updated accurately during joining and separation.

6. General HR Administration

• Maintain HR trackers, registers and documentation.

• Support HR audits and data requirements.

• Coordinate with employees, managers and other departments for HR-related activities.

• Support employee engagement activities and other HR initiatives as required.

• Perform other HR administrative activities assigned by the HR Lead.

Candidate Profile

Experience: 1–4 years in HR Admin / HR Operations / HR Executive role

Preferred experience:

• HRMS handling

• Biometric/attendance management

• HR MIS

• Advanced/Intermediate Excel

• Employee grievance handling

• Joining & exit formalities

Skills Required:

• Good knowledge of MS Excel

• Good understanding of attendance and leave processes

• Strong data management and attention to detail

• Good communication skills

• Ability to handle employee queries professionally

• Good follow-up and coordination skills

• Ability to maintain confidentiality of employee information

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.