Hr/Admin

HR - ADMIN & MANPOWER OPERATIONS EXECUTIVE

Company: Brand Ally

Location: East of Kailash, New Delhi (Delhi NCR)

Job Type: Full-Time | Work from Office

Experience: 2–5 Years

Department: HR - ADMIN & Operations

Industry: Marketing, Advertising, Events & BTL

About Brand Ally

Brand Ally is a 360° Marketing & Advertising company providing end-to-end brand solutions, including:

• Retail & Store Branding

• Signage Manufacturing & Installation

• Event Management & Event Branding

• BTL & Experiential Marketing

• RWA & On-Ground Campaigns

• Promoter & Manpower Management

• Product Sampling & Brand Activation

• Corporate Gifting & Promotional Merchandise

• Fabrication & Display Solutions

• Pan-India Project Execution

Job Overview

We are looking for a proactive and responsible HR & Manpower Operations Executive to manage internal recruitment, employee coordination, promoter hiring, manpower planning, training, attendance, HR administration and reporting.

The candidate should be comfortable handling people, making calls, coordinating with teams and managing multiple requirements.

Key Responsibilities

1. Recruitment & Hiring

• Understand hiring requirements from Management.

• Source candidates through job portals, references and other channels.

• Screen CVs and conduct initial HR interviews.

• Evaluate candidates on experience, communication and skills.

• Discuss salary expectations and availability.

• Shortlist suitable candidates for Management interviews.

• Coordinate selection and joining process.

1. Promoter & Manpower Management

• Create and maintain an updated promoter database.

• Recruit promoters, field staff and event manpower.

• Maintain location-wise manpower availability.

• Coordinate promoter deployment for different projects.

• Arrange urgent replacements when required.

• Maintain a ready pool of reliable promoters.

• Build a core team of 8–10 trained promoters.

1. Employee Onboarding & HR Operations & ADMIN WORK

• Manage employee joining and documentation.

• Maintain employee records and employee codes.

• Coordinate appointment letters and joining forms.

• Maintain attendance, leave and weekly-off records.

• Handle employee queries and basic HR issues.

• Coordinate employee exit and handover processes.

• ⁠Office realted work

1. Promoter Training & Development

• Schedule daily/project-wise promoter briefings and training.

• Coordinate brand and product training.

• Monitor grooming, communication and discipline.

• Maintain training attendance and performance records.

• Ensure promoters are properly briefed before deployment.

1. Performance Management & Team Assessment

• Track employee and promoter performance.

• Maintain project-wise performance reports.

• Conduct weekly team review meetings.

• Analyse each team member’s work quality, teamwork, coordination, discipline and sense of responsibility.

• Identify good performers, strong team players and employees who need improvement.

• Identify performance gaps and improvement areas.

• Coordinate with reporting managers for feedback.

• Share employee performance observations and improvement recommendations with Management.

1. Excel & MIS Reporting

• Maintain employee and promoter databases.

• Prepare attendance and manpower reports.

• Maintain hiring and joining trackers.

• Prepare project-wise manpower reports.

• Track daily activities and pending tasks.

• Share daily and weekly reports with Management.

1. Admin & Employee Coordination

• Maintain employee files and documents.

• Coordinate office administration and basic requirements.

• Handle employee-related queries.

• Maintain office discipline and internal coordination.

• Support Management in HR and administrative activities.

1. Brand Research & Lead Generation Support

• Research new brands and companies.

• Identify potential business opportunities.

• Find relevant Marketing Heads, Brand Managers and Procurement contacts.

• Maintain a database of potential clients.

• Support basic calling, email, WhatsApp outreach and follow-ups.

• Share qualified business leads with the Sales/Management team.

Required Skills

• Recruitment & Talent Acquisition

• HR Operations

• Manpower Management

• Promoter Hiring

• Employee Onboarding

• Attendance & Leave Management

• Employee Engagement

• Team Performance Evaluation

• MS Excel & Google Sheets

• MIS & Data Management

• Interview Coordination

• Training & Performance Management

• Communication & Coordination

• Problem Solving

• Follow-up & Time Management

Candidate Requirements

• 2–5 years of relevant experience in HR, recruitment, staffing, manpower management or operations.

• Graduate in any stream; HR qualification preferred.

• Good verbal and written communication skills.

• Good knowledge of MS Excel and Google Sheets.

• Comfortable with candidate calling and interviews.

• Ability to manage multiple hiring and manpower requirements.

• Organised, responsible and target-oriented.

• Experience in BTL, events, retail, staffing or promoter management will be an advantage.

What We Expect

• Strong ownership and follow-up.

• Ability to work independently.

• Good coordination with Management and Operations.

• Ability to evaluate employee performance and teamwork fairly.

• Quick problem-solving.

• Accurate reporting and documentation.

• Proactive approach towards hiring and manpower availability.

Key Performance Areas (KRA)

Performance will be evaluated on:

1. Quality and speed of recruitment.

2. Promoter database and manpower availability.

3. Employee joining and documentation.

4. Attendance and employee management.

5. Promoter training and deployment.

6. Excel reporting and MIS accuracy.

7. Employee performance and teamwork evaluation.

8. HR and admin coordination.

9. Brand research and qualified lead generation.

Interested candidates can apply with their updated CV.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.