HR & Admin Executive

Job Description:

Role Summary

We are looking for an HR & Admin professional to support the setup and day-to-day operations of our learning labs and centres. The role will cover recruitment, employee support, centre administration, facilities, vendor coordination, and the practical arrangements needed to deliver the curriculum smoothly.

Key Roles and Responsibilities

• Coordinate recruitment for instructors, lab assistants, centre managers, and administrative staff.

• Support candidate screening, interview scheduling, reference checks, and offer documentation.

• Manage joining formalities, employee records, attendance, leave tracking, and exit processes.

• Coordinate staff onboarding and training on company policies, centre procedures, and curriculum-related operations.

• Respond to employee queries and support a positive, professional work environment.

• Help maintain performance review schedules and staff development records.

• Support the preparation and implementation of HR policies, procedures, and employee communications.

• Coordinate centre setup, including furniture, computers, lab equipment, internet, learning materials, and signage.

• Ensure centres are ready for classes and curriculum activities before opening or launching new programmes.

• Coordinate day-to-day centre requirements, including opening and closing procedures, cleanliness, security, and maintenance.

• Maintain inventory records for equipment, supplies, and curriculum materials.

• Coordinate with curriculum and academic teams to ensure learning materials and equipment are available when needed.

• Liaise with landlords, suppliers, maintenance teams, internet providers, and other service vendors.

• Track centre expenses, invoices, purchase requests, and administrative budgets.

• Maintain records of contracts, licences, insurance, safety checks, and other centre documents.

• Support health, safety, emergency, and child-protection procedures in line with company policy and local requirements.

• Arrange travel, meetings, events, and other administrative activities for staff and centre teams.

• Prepare regular reports on staffing, attendance, inventory, maintenance, and centre operations.

• Travel to centres as required to support launches, audits, and operational needs.

• Carry out other HR and administrative duties needed to support the company’s learning centres.

Qualifications and Skills

• Bachelor’s degree or equivalent experience in Human Resources, Business Administration, or a related field.

• Experience in HR, administration, operations, education, or multi-site service environments.

• Strong coordination, communication, and organisation skills.

• Comfortable managing multiple priorities and working with both office-based and centre-based teams.

• Basic proficiency in spreadsheets, email, HR systems, and administrative software.

• Ability to handle confidential employee information responsibly.

• Experience supporting a learning centre, school, lab, or facility setup is an advantage.

• Knowledge of local employment, workplace safety, and child-protection requirements is an advantage.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.