Front Office Manager

We are seeking a highly organized and proactive Office Manager cum Assistant to the Director to oversee daily office operations while providing administrative and coordination support to the Director. The role requires excellent communication skills, strong organizational ability, and the capacity to handle confidential information with professionalism.

Key Responsibilities

1. Office Administration

• Manage day-to-day office operations and ensure smooth functioning of administrative activities.

• Coordinate with different departments to ensure timely completion of tasks.

• Maintain office records, files, documents, and correspondence.

• Supervise office staff and ensure efficient workflow.

• Manage office supplies, vendor coordination, and facility maintenance.

2. Executive Assistance

• Provide direct administrative support to the Director.

• Manage the Director’s schedule, appointments, meetings, and travel arrangements.

• Prepare reports, presentations, and official correspondence on behalf of the Director.

• Screen calls, emails, and other communications, prioritizing important matters.

• Assist in preparing meeting agendas and recording minutes of meetings.

3. Communication & Coordination

• Act as a communication link between the Director and internal/external stakeholders.

• Coordinate with clients, partners, and government authorities when required.

• Draft professional emails, letters, and official documents.

4. Documentation & Compliance

• Maintain confidential documents and company records.

• Assist with regulatory documentation, contracts, and official submissions when required.

• Ensure proper filing and tracking of important documents.

5. Event & Meeting Management

• Organize meetings, conferences, and internal events.

• Prepare meeting materials, presentations, and follow-up actions.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field preferred.

• 1–3 years experience in office administration or executive assistant role.

• Excellent written and verbal communication skills.

• Strong organizational and time management skills.

• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.

• Ability to handle confidential information with discretion.

• Professional personality with good interpersonal skills.

Additional Requirements

• Presentable personality and professional conduct.

• Ability to multitask and work under pressure.

• Strong follow-up and coordination skills.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.