Executive Secretary

Executive Assistant’s Responsibilities and Accountabilities :

• Managing Leader’s diary with a degree of autonomy in confirmation and scheduling of meetings and travel arrangements

• Accepts and declines invites

• Applies color coding to calendar

• Manage complex and adhoc meeting co-ordination requirements

Travel Support

•  Arrange and co-ordinate complex and multi-destination travel and accommodation requirements using the preferred suppliers and the systems and processes in place and in short notice changes. 

•  Creates logical itinerary based on Leaders availability.

•  Provides support with travel documentation and procedures including visas.

Communications

• document production and formatting; proof reading materials for consistency, grammar, and spelling

•  Communicates also unpopular opinions, does so with tact and in a tactical way, always following the goals and strategy of the company.

•  Seeks for Win-Win solutions. Encourages others to seek such solutions.

•  Actively communicates when noticing unachievable goals, proposes solutions leading to achieve them.

Client/EA Relationships

•  Develops relationships with executives’ clients and their Executive Support Associates. 

• Establishes network across home GU EA community

•  Drive customer service excellence - build relationships with Senior Executives and Senior Managers

Team Work

•  Work as a cooperative and collaborative member of a high performing team

•  Shares knowledge with team members, working collaboratively to deliver business results

• Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation

• Supports Business Services and the wider ESS Community

Administration

Assists with miscellaneous complex administrative tasks, examples of which would include:

•  Locating and completing standard Accenture forms

• Invoicing and accounts reconciliation support

• Compiling and updating email distribution/ SharePoint lists

• Time and expense reporting

•  Restaurant table booking

•  Office/meeting room bookings

Meeting and Event Planning

• Takes brief and delivers full event management within budget (Bank Sadler)

•  Prepares agenda as directed by Leader

• May provide on-site facilitation of event including taking notes.

• Assist leader to find the right internal contact (onshore or offshore) or process – as necessary (e.g., Event Planning, branding, copying)

Conference call/ VC bookings

•  Provides scheduling support and attends calls as required

• Assists to provide technical resolutions

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 6+ years Experience.

More about this Executive Secretary job

1. What is the eligibility criteria to apply for this Executive Secretary job?
   Ans: The candidate should be Graduate and above and above with 1 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹55000 per month that depends on your interview. It's a Full Time job in Bangalore.
3. How many working days are there for this Executive Secretary job?
   Ans: This Executive Secretary job will have 5 working days.
4. Are there any charges applicable while applying or joining this Executive Secretary job?
   Ans: No, there is no fee applicable for applying this Executive Secretary job and during the employment with the company, i.e., Hustek Business Solutions.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Secretary role?
   Ans: There is an immediate opening of 10 Executive Secretary at Hustek Business Solutions
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Executive Secretary job?
   Ans: This Executive Secretary job has 02:00 PM - 10:00 PM timing.