Executive Secretary

About the Role

We are looking for a smart, highly organized Executive Secretary to support our [Chairman/CEO/Founder] in day-to-day business operations. This role is the single point of coordination for meetings, communication, travel, and key follow-ups, and requires very high levels of confidentiality, professionalism, and ownership.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments and reminders end-to-end.

• Act as the first point of contact for calls, emails and messages on behalf of the executive.

• Draft and respond to emails, letters, minutes of meetings and official communication.

• Coordinate with internal teams (Admin, Finance, HR, Projects, Legal, etc.) to collect updates, MIS and reports.

• Maintain a clear task and follow-up tracker for all actions given by the executive.

• Prepare presentations, reports, proposals and review decks as per the executive’s brief.

• Organize and maintain digital & physical filing of important documents and approvals.

• Plan and manage domestic & international travel – flights, hotels, visas, ground transport and day-wise itineraries.

• Coordinate logistics for meetings, reviews, client visits, conferences and events.

• Handle sensitive and confidential information with absolute discretion and integrity.

• Provide limited personal assistance (appointments, travel, documentation) where linked to business commitments.

Desired Candidate Profile

• Graduate in any discipline (Commerce / Business / Management preferred).

• 3–7 years of experience as Executive Secretary / Executive Assistant / PA to senior management (Director/CEO/MD).

• Excellent communication skills – written & spoken English; [add local language if required].

• Strong coordination, planning and follow-up abilities.

• High proficiency in MS Office / Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides, Outlook/Gmail, Calendar).

• Very organized, detail-oriented, and comfortable handling multiple tasks & deadlines.

• High level of maturity, discretion, and trustworthiness in dealing with confidential information.

• Professional appearance, positive attitude, and ability to work closely with top management.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 6+ years Experience.

More about this Executive Secretary job

1. What is the eligibility criteria to apply for this Executive Secretary job?
   Ans: The candidate should be Graduate and above and above with 0 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹70000 - ₹99000 per month + Incentives that depends on your interview. It's a Full Time job in Bangalore.
3. How many working days are there for this Executive Secretary job?
   Ans: This Executive Secretary job will have 5 working days.
4. Are there any charges applicable while applying or joining this Executive Secretary job?
   Ans: No, there is no fee applicable for applying this Executive Secretary job and during the employment with the company, i.e., Blue Peak Capital Ventures Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Secretary role?
   Ans: There is an immediate opening of 1 Executive Secretary at Blue Peak Capital Ventures Private Limited
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Executive Secretary job?
   Ans: This Executive Secretary job has 09:00 AM - 06:00 PM timing.