Executive Assistant

Job Title: Executive Assistant

Location: Sharnam Metrolinks, Amraiwadi, Ahmedabad

Working Days: 6 Days working

Department: Executive Office

Reporting To: CEO Karan Mulani

Employment Type: Full-time

Gender: Female Candidate prefer

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Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Executive Office. The ideal candidate will manage the executive’s daily schedule, communication, travel, and meetings while acting as the primary point of contact between the executive and internal/external team members. This role requires a high level of discretion, multitasking ability, and excellent interpersonal skills.

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Key Responsibilities:

1. Calendar & Schedule Management

• Maintain and update the executive’s calendar.

• Schedule and manage appointments, meetings, and travel.

• Identify and resolve scheduling conflicts.

• Provide daily and weekly calendar overviews with timely reminders.

2. Communication & Correspondence

• Draft, review, and manage professional emails and official documents.

• Handle internal and external communication on behalf of the executive.

• Maintain organized records of key correspondences.

3. Meeting Support

• Prepare meeting agendas, presentations, and documentation.

• Take and distribute meeting minutes; track follow-ups and deadlines.

• Coordinate with participants and ensure meeting readiness.

• Arrange logistics for physical and virtual meetings.

4. Office Administration

• Oversee administrative operations for the executive office.

• Coordinate with HR, Admin, and other departments for required support.

• Manage documentation, filing, and approval processes.

• Maintain office supplies and essentials inventory.

5. Confidentiality & Data Security

• Handle all sensitive data and information with discretion.

• Ensure compliance with company confidentiality and data protection policies.

• Safeguard physical and digital confidential files.

6. Event & Engagement Support

• Coordinate events, exhibitions, off-sites, and executive-level meetings.

• Manage logistics, vendors, communication, and guest handling.

• Assist in creating speeches or briefing notes if needed.

7. Daily Executive Support

• Keep the executive aligned with day-to-day priorities.

• Ensure workspace and tools are well-organized.

• Provide timely reminders and support for daily tasks and meetings.

• Handle ad-hoc responsibilities as they arise.

8. Interdepartmental Coordination & Follow-ups

• Track tasks assigned to various departments and ensure timely updates.

• Follow up with department heads and escalate delays when necessary.

• Maintain a report/tracker of department-wise updates.

9. Travel & Itinerary Management

• Plan and coordinate travel logistics including bookings, visas, and transportation.

• Create and manage detailed itineraries.

• Ensure smooth travel experiences, including real-time updates and emergency handling.

10. Relationship Management

• Maintain a positive rapport with clients, vendors, and partners.

• Greet and manage high-profile visitors.

• Represent the executive in meetings or events when required.

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Qualifications & Requirements:

• Bachelor’s degree in Business Administration or related field.

• 3+ years of experience as an Executive Assistant or in a similar role.

• Excellent written and verbal communication skills.

• Strong proficiency in MS Office, calendar tools, and digital communication platforms.

• Exceptional organizational, time management, and multitasking skills.

• High level of professionalism, confidentiality, and discretion.

• Ability to work independently and under pressure.

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Preferred Attributes:

• Proactive and solution-oriented mindset.

• Ability to anticipate needs and stay two steps ahead.

• Strong interpersonal skills and a calm demeanor under pressure.

• Willingness to adapt in a fast-paced and dynamic environment.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 6 months - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹35000 per month that depends on your interview. It's a Full Time job in Ahmedabad.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., STREE LIFESTYLE.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 5 Executive Assistant at STREE LIFESTYLE
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 10:00 दोपहर - 07:00 शाम timing.