Assistant Support Admin

## **Job Description (JD)**

### **Role: Admin & Compliance Executive**

**Reporting To:** CEO / Management

**Organisation:** Pro King Sports Academy / Group Entities

**Employment Type:** Full-time

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### **Role Overview**

The Admin & Compliance Executive will be responsible for **administrative operations, statutory compliance support, documentation, coordination, and internal process management** across the organisation. The role requires strong organisational skills, attention to detail, and the ability to coordinate with multiple stakeholders.

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### **Key Responsibilities**

#### **1. Administrative Operations**

* Handle day-to-day administrative activities across branches

* Maintain records, registers, and internal documentation

* Coordinate with coaches, managers, and operations team

* Support admission-related documentation and approvals

* Maintain official communication records (emails, letters, notices)

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#### **2. Compliance & Secretarial Support**

* Assist in statutory and regulatory compliance activities

* Support Company Secretary–related documentation and filings

* Maintain compliance trackers, due dates, and evidence records

* Coordinate with external consultants, auditors, and advisors

* Ensure timely submission of required documents and responses

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#### **3. Documentation & Record Management**

* Prepare, review, and maintain SOPs, policies, and formats

* Maintain employee records, contracts, and onboarding documents

* Organise audit evidence, reports, and compliance files

* Ensure version control and secure storage of documents

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#### **4. Coordination & Follow-ups**

* Track action items from management meetings

* Follow up with internal teams for pending tasks

* Coordinate between Admin, Operations, Equipment, and Finance teams

* Support senior management with reports and status updates

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#### **5. Process Adherence & Control**

* Ensure adherence to defined SOPs and internal processes

* Highlight gaps, delays, or non-compliance to management

* Support process improvements and standardisation initiatives

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### **Required Skills & Qualifications**

* Bachelor’s degree (Commerce / Management / Law preferred)

* 1–3 years experience in admin / compliance / secretarial support

* Strong documentation and coordination skills

* Good communication (verbal & written)

* Proficient in MS Excel, Word, Email, and basic reporting

* Ability to handle confidential information responsibly

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### **Preferred Skills**

* Exposure to compliance, audits, or secretarial work

* Experience working with senior management

* Knowledge of basic statutory and regulatory processes

* Prior experience in education, sports, or service organisations

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### **Key Attributes**

* Detail-oriented and organised

* Responsible and reliable

* Ability to multitask and meet deadlines

* Professional attitude and integrity

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• It is a Part Time Recruiter / HR / Admin job for candidates with 0 - 1 years of experience.