Assistant Executive

Job Description (JD) – Assistant Executive (AE)

Job Title: Assistant Executive (AE)
Department: Operations / Administration
Reporting To: Manager / Team Leader
Job Type: Full-time
Experience: Experienced
Qualification: Graduate Preferred

Job Summary

The Assistant Executive (AE) will support daily office operations by managing coordination, scheduling, communication, documentation, and administrative tasks. The role requires strong organizational skills, timely reporting, and effective communication to ensure smooth workflow and efficient task execution.

Key Responsibilities

1. Coordination & Follow-up

• Handle daily follow-up on assigned tasks and pending work

• Coordinate with internal teams, candidates, and external contacts

• Ensure timely completion of delegated responsibilities

• Provide regular status updates to reporting manager

2. Scheduling & Time Management

• Arrange interviews, meetings, and appointments

• Maintain calendars, schedules, and reminders

• Prepare meeting notes and action points

• Ensure timely reporting and task tracking

3. Communication Management

• Manage emails, calls, and official communication

• Respond to routine inquiries professionally

• Facilitate communication between management and team members

• Maintain professional communication standards

4. Documentation & Record Keeping

• Maintain accurate records, files, and databases

• Prepare daily/weekly reports and updates

• Ensure proper filing and document management

• Support data entry and form filling tasks

5. Administrative Support

• Assist in daily office management activities

• Support operational and administrative requirements

• Help maintain smooth and organized office workflow

6. Payment & Purchase Assistance

• Assist in office payments and expense tracking

• Support procurement of office supplies when required

• Maintain records of purchases and payment follow-ups

Required Skills

• Good communication skills (Hindi & English)

• Basic computer knowledge (MS Excel, Email, Google Sheets)

• Strong coordination and organizational skills

• Good time management and multitasking ability

• Attention to detail and professional attitude

• Ability to work independently and responsibly

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.