Administrative Assistant

Job Title: Administrative Assistant

Location: Patna, Bihar

Job Type: Full-time

Department: Administration

Reporting To: Administrative Head

Salary: 25,000/- to Upto 35,000/- per Month.

Job Summary:

The Administrative Officer is responsible for ensuring efficient and smooth day-to-day operations of the office.

The role involves overseeing administrative procedures, supporting various departments, managing office facilities, handling correspondence, and ensuring compliance with statutory requirements.

This position plays a crucial role in maintaining organizational efficiency and adherence to Indian administrative standards and regulations.

Key Responsibilities:

Documentation & Compliance:

Maintain, update, and preserve all records and documents related to recognition, approval, and affiliation with regulatory bodies like INC, BNRC, AKU/BUHS, Bihar Health Department, and others. Coordinate with authorities for timely submission of compliance reports, renewals, inspections, and approvals.

Inspection Preparation:

Ensure proper preparation for inspections by State Government and regulatory bodies, including timely preparation of reports and required documents as per guidelines.

Student Admission Cell Management:

Oversee effective functioning of the Admission Cell, ensuring admissions against allotted seats follow prescribed criteria. Maintain student records and ensure timely verification. Manage admission-related processes like registration, exam forms, admit cards, and certificate distribution.

Grievance Redressal:

Serve as the first point of contact for addressing academic, clinical training, enrollment issues, and complaints. Coordinate with faculty and higher authorities for impartial and prompt complaint resolution.

Website & Digital Presence:

Keep the institution’s website updated, ensure top-three Google ranking, and manage uploading of photos and videos on YouTube. Display official notices from government, council, and university on notice boards and ensure compliance with instructions.

Training and Placement Coordination:

Collaborate with Quality Assurance Cell, HGI for NAAC/INC/DRCC/QCI-related tasks and support implementation of the Quality Education Model alongside Training and Placement duties.

Bihar Student Credit Card Scheme (BSCCS):

Facilitate issuance of Bonafide Letters, complete student enrollment on the portal, and ensure smooth third-party verification. Oversee issuance of sanction and demand letters.

Attendance Management:

Maintain verified attendance records of students and staff, share reports as needed, and implement measures to improve and sustain student attendance according to standards.

Additional Duties:

Execute tasks assigned by the Hon’ble Director and Chairman beyond regular responsibilities.

Qualifications & Experience:

Education: Graduate in any discipline (preferably BBA/B.Com); a Master’s degree or diploma in Business Administration / Public Administration is an added advantage.

Experience: 3–5 years of experience in administrative or office management roles, preferably in Indian corporate or public sector environments.

Familiarity with Indian labour laws, statutory compliances, and office procedures.

Skills Required:

Time Management: Prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously.

Multitasking: Managing multiple responsibilities concurrently with efficiency.

Interpersonal Skills: Building and maintaining positive relationships with colleagues and stakeholders.

Teamwork: Collaborating effectively with others to achieve common goals.

Professionalism: Maintaining a professional demeanour and ethical conduct in all interactions.

Excellent communication (written and verbal) in English and Hindi; knowledge of regional language is a plus.

Strong organizational and problem-solving skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint).

Ability to handle confidential information with integrity.

Good negotiation and vendor management skills.

To Apply:

Send your resume and a short cover letter to hr.himalayagroup1@gmail.com

/hr@himalayagroupofinstitutions.com or contact over Whatsapp: 9031624659/9031624657.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.

More about this Administrative Assistant job

1. What is the eligibility criteria to apply for this Administrative Assistant job?
   Ans: The candidate should be Post Graduate and above and above with 3 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹35000 per month that depends on your interview. It's a Full Time job in Patna.
3. How many working days are there for this Administrative Assistant job?
   Ans: This Administrative Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Administrative Assistant job?
   Ans: No, there is no fee applicable for applying this Administrative Assistant job and during the employment with the company, i.e., HIMALAYA EDUCATIONAL TRUST.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Administrative Assistant role?
   Ans: There is an immediate opening of 10 Administrative Assistant at HIMALAYA EDUCATIONAL TRUST
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Administrative Assistant job?
   Ans: This Administrative Assistant job has 10:00 AM - 06:00 PM timing.