Admin Supervisor

Roles & Responsibilities:

Office Administration

• Overall responsibility for corporate office administration and facilities management.

• Act as the first point of contact for all administration-related queries and provide timely solutions.

• Handle local administration issues and provide on-ground support as required.

Cost Control & Vendor Management

• Monitor and control administrative costs and budgets.

• Manage vendors related to housekeeping, courier services, pest control, office supplies, travel, and other services.

• Review service quality, negotiate terms, and ensure timely payments as per agreements.

Contract & Agreement Management

• Review service agreements and maintain proper records for renewals, expiries, and amendments.

• Maintain trackers for all client agreements and service contracts.

• Coordinate with Legal, Regional Teams, and Clients for contract validation.

• Obtain necessary approvals from HR, Finance, and Management before circulating contracts to respective regions for records.

Office Infrastructure & Facilities

• Ensure smooth functioning of office infrastructure, including IT support coordination.

• Oversee office maintenance, housekeeping standards, and safety compliance.

• Manage courier services and other office support services.

Travel & Accommodation Management

• Manage the Travel Desk including flight ticket booking, hotel bookings, and other travel arrangements.

• Handle rent agreements and accommodation arrangements for Sales and Service teams stationed at client sites.

Employee Engagement & Events

• Organize annual events, office festivals, monthly birthday celebrations, and other employee engagement activities.

• Coordinate with vendors and internal teams for seamless event execution.

Problem Solving & Coordination

• Adopt a proactive problem-solving approach for administrative and operational challenges.

• Coordinate with internal departments and regional offices to ensure smooth operations and compliance.

• It is a Full Time Recruiter / HR / Admin job for candidates with 5 - 6+ years Experience.