Admin Supervisor

We are looking for a Admin Supervisor to join our team at Straightway Career Creators to manage the full-cycle recruitment process for the organization. The tasks include identifying potential candidates, interviewing, and evaluating them. You will be responsible for updating job ads and conducting background checks of candidates. The position offers an in-hand salary of ₹30,000 - ₹40,000 and growth opportunities.

Key Responsibilities:

• Create and update job descriptions.

• Source and engage candidates via online platforms.

• Screen resumes, conduct interviews, and evaluate tests.

• Advertise openings on job portals and social media.

• Shortlist candidates and collaborate with managers to identify future hiring needs.

Job Requirements:

Key Responsibilities

1.  Team Management & Leadership

·          Lead, manage, and mentor a team of Admin Executives across all centres.

·          Define roles, track performance, and ensure accountability.

·          Establish SOPs and streamline administrative processes.

2.  Multi-Centre Operations Oversight

·          Ensure smooth day-to-day operations across all centres.

·          Act as the central point of control for administrative efficiency and issue resolution.

·          Maintain consistency in processes and service standards across locations.

3.  Facility Management

·          Oversee end-to-end facility operations for clinics and gyms.

·          Ensure all centres are fully functional, compliant, and well-maintained.

·          Handle escalations and preventive maintenance planning.

4.  Delivery & Logistics Management

·          Own and manage all deliveries (equipment, supplies, new centre setup).

·          Ensure timely coordination, tracking, and execution across locations.

·          Plan logistics for new centre launches.

5.  Vendor Management & Procurement

·          Identify, onboard, and manage vendors for all operational needs.

·          Negotiate contracts, pricing, and SLAs.

·          Monitor vendor performance and ensure quality standards.

6.  Documentation & Legal Compliance (Critical Responsibility)

·          Own and maintain all centre-related documentation, including leases, vendor agreements, licenses, and compliance records.

·          Ensure all legal and regulatory requirements for each centre are fulfilled, updated, and properly documented.

·          Maintain an organized, audit-ready documentation system across centres.

7.  Financial & Administrative Documentation Control

·          Track and maintain all financial and operational documents related to centres (invoices, contracts, expense records, etc.)

·          Coordinate with Finance to ensure accurate documentation and timely submissions

·          Ensure proper record-keeping, verification, and audit readiness

8.  Location Scouting & Expansion Support

·          Lead identification and evaluation of new properties

·          Coordinate site visits, documentation, and readiness for launch

9.  Cross-functional Coordination

·          Work closely with HR, Finance, and Operations teams

·          Support budgeting, cost control, and operational planning

Qualifications & Requirements

·          Bachelor’s degree (B.Tech, BBA, B.Com or equivalent), Master’s degree is a plus.

·          4-8 years of experience in administration, facility management, or operations.

·          Strong experience in documentation management and compliance handling.

·          Proven experience managing teams and multi-location operations (mandatory).

·          Strong leadership, negotiation, and problem-solving skills.

·          Proficiency in MS Office (Excel proficiency preferred).

·          Must own a bike/scooter and have a valid driving license.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.