Admin Manager

Role – Admin Manager

Timing – 12 PM to 09 PM (Monday to Saturday)

Work Location – (MD House) Daryaganj – Delhi

Salary : - 50k PM

Position Summary:

We are seeking a highly organized, discreet, and proactive Admin Manager to support the Director. This role involves both personal and executive support duties, including calendar management, travel coordination, household staff liaising, and project oversight. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and is comfortable balancing both professional and private matters with utmost confidentiality.

Key Responsibilities:

Manage personal and professional calendar, including scheduling appointments, meetings, and events

Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations

Liaise with household staff, vendors, and service providers to ensure smooth daily operations

Oversee maintenance schedules, property projects, and household inventories

Assist with event planning and execution, from intimate dinners to large social gatherings

Handle personal errands, shopping, and administrative tasks such as bill payments and expense tracking

Draft and manage correspondence, emails, and documents on behalf of the owner

Maintain confidentiality and act as a gatekeeper for personal and professional communications

Conduct research and prepare briefing materials or reports as needed

Maintain a high level of professionalism and discretion at all times

Some remote work may be accommodated depending on needs and responsibilities

· Set up the office space, check daily inventory and day to day management

· Monitor daily employee attendance using biometric systems, software, or manual records.

· Responsible for Travel Desk, Ticket Booking, Facility Management.

Ensure basic amenities are provided to employees like - site infrastructure, seating, water, pantry, canteen, and other hygiene elements

· Coordinate and manage regular maintenance, repairs and other checks

Purchase Management - Coordination with vendors and processing of bills and payments etc. Negotiating the best deals with vendors

· Manage storage, files, publications and other common areas

· Maintain a regular cash register to track expenses

· Manage the internal filing systems for bills, invoices and vouchers

· Manage the office boy and ensure high level of cleanliness and order in the office.

· Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria

Ensure all AMCs, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state

Qualifications & Skills:

Must be graduate from a reputed College.

Candidate

Proven experience as an Executive Assistant, Personal Assistant, or similar role (private household experience is a plus)

Excellent organizational and time management skills

Strong written and verbal communication abilities

Proficient in Microsoft Office, Excel, Google Workspace, and scheduling tools

Able to work flexible hours, including some evenings and weekends if required

High degree of discretion and confidentiality

Self-motivated, detail-oriented, and solution-driven

• It is a Full Time Recruiter / HR / Admin job for candidates with 6+ years of experience.