Admin Executive

Urgently hiring for Admin profile

Location- Vashi Sector-17

Experience-1 year to 4 years

Salary-18000k to 25000k

Core Responsibilities

Office & Administration

• Oversee day-to-day office operations to ensure smooth internal functioning.

• Manage schedules, board meetings, and routine HR tasks (e.g., employee files, attendance).

• Coordinate with external facility management and corporate administration teams.

Campaign & Operations Support

• Maintain comprehensive databases of available hoarding and billboard inventory.

• Track campaign timelines, ensuring outdoor installations are live on time and removed at the contract's end.

• Assist in generating "proof of performance" by collecting installation photographs and campaign reports for clients.

Vendor & Procurement Management

• Coordinate with site owners, billboard vendors, and installation crews.

• Verify vendor invoices, track purchase orders (POs), and forward verified documents to the accounts team for processing.

Compliance & Regulatory

• Ensure site permits, structural stability certificates, and municipal regulations are up to date.

• Act as a liaison with local authorities (e.g., municipal corporations or traffic police) for approvals regarding illumination or hoarding size guidelines.

Key Requirements & Skills

• Experience: 1–4 years of proven experience in office administration, back-office operations, or media/advertising coordination.

• Technical Skills: Proficiency in MS Office (specifically MS Excel and Word) for tracking data and reporting.

• Soft Skills: Exceptional organizational and follow-up skills; ability to negotiate and coordinate effectively with multiple stakeholders.

• Industry Knowledge: Understanding of the OOH (Out-of-Home) ecosystem, including billboards, transit media, and street furniture, is a plus.

if you any one is interested, directly drop your cv on Whatsapp @7303931801.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.