Admin Executive

Job Title: Admin Executive

Department: Administration

Location: Vile Parle

Reporting To: Centre Manager / Management

Job Summary

The Admin Executive is responsible for managing day-to-day administrative operations of the centre, ensuring smooth functioning of facilities, coordination with vendors, and providing administrative support to staff and management.

Key Responsibilities

1. Administrative Operations

• Ensure smooth day-to-day administrative functioning of the centre.

• Maintain office records, documents, and administrative files.

• Support management with administrative coordination and tasks.

2. Facility & Maintenance Management

• Ensure proper maintenance of the centre premises including equipment, furniture, and utilities.

• Coordinate with vendors for repairs, maintenance, and service requirements.

• Ensure the centre remains clean, organized, and operational.

3. Inventory & Supplies Management

• Monitor and maintain stock of office supplies, stationery, and other required materials.

• Coordinate with procurement for timely ordering and replenishment.

4. Vendor Coordination

• Liaise with housekeeping, security, maintenance, and other service vendors.

• Ensure vendor services are delivered as per agreed standards.

5. Documentation & Compliance

• Maintain administrative records, agreements, and documentation.

• Ensure required licences, approvals, and compliance-related documents are updated.

6. Reporting & MIS

• Prepare administrative reports and maintain MIS as required by management.

Qualification

• Bachelor’s degree in Administration, Management, or related field.

Experience

• 2–5 years of experience in administration or office management.

• Experience in healthcare/hospital administration will be preferred.

Key Skills

• Good communication and coordination skills

• Vendor management

• Documentation and record keeping

• Problem-solving ability

• Basic knowledge of MS Office

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 2 years of experience.