Admin Executive

Key Responsibilities

• Manage daily office administration and facility operations.

• Coordinate and monitor housekeeping, office boys, and other support staff and ensure their daily tasks are completed.

• Maintain office cleanliness, hygiene, pantry, meeting rooms, workstations, and common areas.

• Manage stationery, pantry items, drinking water, housekeeping materials, and other office consumables.

• Maintain administrative inventory and office asset records and coordinate purchases when required.

• Coordinate couriers, deliveries, visitors, vendors, and service providers.

• Coordinate office maintenance and repairs, including electrical, plumbing, AC, furniture, internet, CCTV, biometric, printers, etc.

• Ensure meeting rooms and conference rooms are properly arranged for meetings and events.

• Conduct regular office inspections and identify and resolve operational or maintenance issues.

• Coordinate with HR for new-joiner seating, workstation, stationery, access, and onboarding requirements.

• Support office events, employee activities, meetings, celebrations, and management requirements.

• Maintain records of vendor details, purchases, maintenance, bills, and administrative expenses.

• Coordinate with different departments to understand and fulfil their day-to-day administrative requirements.

• Ensure proper coordination with site offices/project locations for administrative and facility requirements when required.

• Support management with reports, documentation, MIS updates, and other administrative tasks.

• Ensure office policies, safety standards, and administrative procedures are followed.

• Perform any other administrative and operational duties assigned by management.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 6 years of experience.