Admin Executive

Job Overview

We are looking for a proactive and well-organized Admin Executive to manage day-to-day administrative activities, office coordination, vendor management, documentation, and employee support. The ideal candidate should have good communication skills, strong coordination abilities, and the capability to handle multiple administrative tasks efficiently.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.

• Coordinate with vendors, service providers, housekeeping, maintenance, and other support teams.

• Handle office supplies, stationery, assets, and inventory records.

• Maintain proper documentation, records, bills, invoices, and administrative files.

• Coordinate employee requirements related to travel, accommodation, transportation, and other administrative support.

• Manage hotel bookings, travel arrangements, cab/transportation requirements, and guest arrangements.

• Coordinate office maintenance, repairs, utilities, and facility-related requirements.

• Support employee onboarding activities from an administrative perspective.

• Coordinate with different departments and plant locations for administrative requirements.

• Handle purchase requests, quotations, vendor coordination, and follow-ups.

• Assist in organizing meetings, events, employee engagement activities, and official visits.

• Ensure timely follow-up with vendors and internal teams for pending administrative requirements.

• Prepare basic administrative reports and maintain records in MS Excel.

• Perform any other administrative responsibilities assigned by management.

Requirements

• Graduate in any discipline.

• 1–4 years of experience in Administration / Office Administration / Facilities / Admin Operations.

• Good communication and interpersonal skills.

• Good knowledge of MS Office, especially Excel and Word.

• Strong coordination and follow-up skills.

• Ability to manage multiple tasks and work within deadlines.

• Good vendor management and negotiation skills will be an added advantage.

• Should be proactive, organized, and comfortable working in a fast-paced environment.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 4 years of experience.