Admin Executive

Key Responsibilities

1. Site Administration

• Manage overall site administrative activities including office setup, housekeeping, and facility management.

• Ensure availability of office supplies, stationery, and site utilities.

• Maintain proper records of visitors, site staff, and movement register.

2. Employee & Labour Coordination

• Maintain attendance records of site staff and workers.

• Coordinate joining formalities and documentation for new employees at site.

• Support HR department with employee records, ID cards, and compliance documentation.

3. Accommodation & Logistics

• Arrange and manage staff accommodation, transportation, and meals for project personnel.

• Coordinate travel bookings, vehicle arrangements, and site transportation.

• Maintain records of guest house and staff camp facilities.

4. Vendor & Service Coordination

• Coordinate with local vendors for office supplies, housekeeping, security, and other services.

• Maintain vendor bills and submit them to accounts department for processing.

• Ensure timely maintenance of office equipment, vehicles, and site facilities.

5. Documentation & Reporting

• Maintain site administrative records, files, and registers.

• Prepare daily/weekly administrative reports for Project Manager and Head Office.

• Maintain records related to site manpower, assets, and inventory.

6. Compliance & Coordination

• Ensure compliance with company policies, labour laws, and site rules.

• Coordinate with local authorities, government offices, and service providers when required.

• Support management during site audits and inspections.

7. Support to Project Team

• Provide administrative support to Project Manager, Engineers, and Site Staff.

• Assist in organizing meetings, training programs, and site events.

• Coordinate communication between Head Office and Site Team.

Key Skills

• Strong administrative and organizational skills

• Good communication and coordination ability

• Knowledge of MS Office (Excel, Word)

• Ability to work in remote project site environments

• Problem-solving and multitasking skills

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.