Admin Executive

Company: Smytten

Job Title: Admin & Facility Executive

Location: Ambli Bopal, Ahmedabad

Department: Admin & Facility

Working Hours: 10:00 AM – 7:30 PM, Monday to Saturday

Employment Type: Full-Time

Job Summary:

We are seeking a dedicated and detail-oriented Admin & Facility Executive to manage day-to-day administrative tasks, handle travel bookings (including for the Co-founder and Directors), coordinate office facilities, and support documentation and communication across the organization. The ideal candidate should be organized, comfortable using Excel, and able to communicate clearly in English.

Key Responsibilities:

Travel & Logistics

• Handle flight, porter, and cab bookings for employees and senior management, including Co-founder and Directors.

• Coordinate end-to-end travel arrangements including hotel bookings, local transport, and itinerary management.

• Manage travel changes, cancellations, and urgent requirements efficiently.

Administrative Support

• Assist in general admin activities such as document preparation, scheduling, and internal communication.

• Provide support to staff with day-to-day office needs and coordination.

• Assist in maintaining basic documentation and office records.

Inventory & Procurement Management

• Monitor and manage inventory of stationery, groceries, kitchen supplies, and the first aid box.

• Track stock levels, plan reordering, and restock as needed.

• Handle admin purchases from local markets or vendors while ensuring cost-effectiveness.

• Maintain accurate inventory and purchase records using Excel.

Facility Coordination

• Ensure smooth daily operations of the office facilities including cleanliness, maintenance, and utilities.

• Coordinate with housekeeping, maintenance staff, and external service providers.

• Organize seating arrangements, workstation setups, and address facility-related issues promptly.

Finance & Records

• Maintain and update admin-related records and logs in Excel.

• Manage petty cash and ensure proper documentation of all admin-related expenses.

• Submit periodic reports on purchases and expenditures.

Requirements:

• Prior experience in administration or facility management (preferred).

• Basic knowledge of MS Excel for maintaining logs and reports.

• Basic English communication skills (written and spoken).

• Strong organizational and multitasking capabilities.

• Attention to detail and a proactive problem-solving mindset.

• Reliable and able to manage responsibilities independently.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 1 years of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be 12th Pass and above and above with 0 - 1 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹18000 per month that depends on your interview. It's a Full Time job in Ahmedabad.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., OCTAVOS ENTERPRISE SOLUTIONS PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 1 Admin Executive at OCTAVOS ENTERPRISE SOLUTIONS PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 10:00 दोपहर - 07:30 शाम timing.