Admin Executive

Admin + Tender Executive Job Details

📌 Job Role Overview

An Admin & Tender Executive is responsible for handling tender (government/private bids) and office administrative work. This role combines documentation, coordination, and business support tasks.

🧾 Main Work Responsibilities

🔹 1. Tender Work (Main Role)

• Search and track tenders from portals like GeM, e-procurement, CPPP

• Download and study tender documents

• Prepare technical & financial bids (BOQ, quotations)

• Upload tender documents online before deadline

• Handle EMD (DD/BG/NEFT) & documentation

• Maintain tender records and database

• Follow up for tender status, results, and approvals

• Ensure all documents meet tender requirements and compliance

🔹 2. Documentation & Coordination

• Coordinate with sales, finance, and technical teams

• Collect certificates, company documents, and pricing details

• Prepare presentations, reports, and compliance sheets

• Maintain proper filing (digital & physical)

• Reply to tender queries and clarification requests

🔹 3. Administrative Work

• Handle office operations & daily admin tasks

• Maintain records, files, emails, and correspondence

• Manage courier, meetings, travel, office supplies

• Vendor coordination and client communication

• Prepare MIS reports and maintain data in Excel

🔹 4. Client & Business Support

• Communicate with clients for tender clarification

• Prepare quotations & techno-commercial offers

• Support sales and business development activities

• Maintain customer relationships and follow-ups

🎓 Qualification

• Any Graduate (B.Com / BBA preferred)

• Basic knowledge of tender process

• Experience: Fresher / 1–3 years (preferred)

💻 Required Skills

• MS Excel, Word, Email handling

• Knowledge of GeM portal / E-tendering

• Good communication (English)

• Strong documentation & attention to detail

• Time management & multitasking skills

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.