Admin Executive

About Company: IMS People is an Offshore Recruitment Services company. We help staffing firms globally with our extensive range of tailored services. From recruitment & administrative services to accounting support, property preservation services and bespoke one-off creative solutions, we empower our clients to gain a commercial advantage in their marketplaces. We partner with over 150 different staffing brands across the UK, Europe, Australia, North America, New Zealand, Middle East, and Africa. Our support helps them to efficiently increase their fill rates, strengthen customer loyalty, lower internal costs, and enhance profitability. Our dedication to excellence is shared by our team of over 3000+ employees, who operate 24/7 to deliver an exceptional service for your business. We explore new ideas and generate long-term solutions for our clients. As a part of our commitment to deliver at the highest quality, we closely adhere to, and constantly monitor, changes in regulatory control to ensure our services meet the latest legal requirements worldwide. IMS People is a GDPR compliant and ISO 9001:2015, ISMS ISO/IEC 27001:2013 and Cyber Essentials certified organization. We are a part of the highly regarded Empresaria Group plc UK that operates in more than 19 countries with over 100 offices and listed on the London stock exchange. (https://imsplgroup.com/)

Company Website: https://imsplgroup.com/

Job Title: Admin Executive

Job Location: Ahmedabad, Gujarat.

Timings: 2.00 A.M to 11.00 A.M IST (APAC) (Flexible)

Job Summary

We are seeking a detail-oriented and organized Admin Executive with 1-2 year of experience to provide administrative support and ensure the smooth operation of daily activities. The ideal candidate will handle a variety of tasks, demonstrating excellent organizational and multitasking skills.

Key Responsibilities

1. Office Administration

   1. Manage daily office operations and maintain a clean and organized workspace.

   2. Handle office supplies inventory and place orders as needed.

2. Documentation and Record Management

   1. Maintain and update company records, documents, and reports.

   2. Ensure confidentiality and secure storage of sensitive information.

3. Coordination and Communication

   1. Serve as a point of contact for internal and external communications.

   2. Coordinate meetings, appointments, and schedules for the team.

4. Support Functions

   1. Assist in preparing reports, presentations, and correspondence.

   2. Provide support for event planning and logistics.

5. Vendor and Facilities Management

   1. Liaise with vendors and service providers to ensure timely delivery of services.

   2. Oversee maintenance of office equipment and facilities.

6. Compliance and Reporting

   1. Ensure compliance with company policies and administrative guidelines.

   2. Prepare and submit periodic administrative reports to management.

Key Skills and Qualifications

• Minimum bachelor’s degree.

• 1+ year of experience in administrative roles.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Ability to multitask and work in a fast-paced environment.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 4 years of experience.