Admin Executive

Key Responsibilities

• Manage day-to-day office administration and operational activities.

• Maintain office files, documents, records, and databases.

• Handle incoming and outgoing calls, emails, and correspondence.

• Coordinate with vendors, suppliers, and service providers.

• Monitor office supplies and arrange purchases when required.

• Maintain attendance records, leave records, and employee documentation.

• Assist the HR and accounts departments with administrative tasks.

• Coordinate meetings, appointments, travel arrangements, and office events.

• Prepare reports, maintain data in Excel, and update administrative records.

• Monitor office maintenance, housekeeping, security, and facility requirements.

• Ensure proper documentation and follow company policies and procedures.

• Support management with other administrative tasks as required.

Required Qualifications

• Graduate in any discipline.

• 1–3 years of experience in administration or a similar role is preferred.

• Good knowledge of MS Office, especially Excel, Word, and Outlook.

• Strong communication and organizational skills.

• Ability to multitask and manage time effectively.

• Attention to detail and problem-solving abilities.

• Professional attitude and ability to work independently as well as in a team.

Key Skills

• Office administration

• Documentation and record keeping

• MS Excel and data entry

• Vendor coordination

• Communication and interpersonal skills

• Time management and multitasking

• Problem-solving and coordination

Performance Expectations

• Smooth and efficient daily office operations.

• Accurate maintenance of records and documentation.

• Timely completion of administrative tasks.

• Effective coordination with employees, vendors, and management.

• Proper utilization of office resources and supplies.