Admin Executive

Key Responsibilities

Administrative Operations

• Manage monthly petty cash and maintain accurate expense records.

• Monitor and maintain monthly administrative attendance records.

• Maintain comprehensive records of office maintenance and administrative activities.

• Track daily guest house attendance and occupancy details.

• Maintain daily courier records and update reports in Excel.

• Prepare monthly administrative MIS and reports.

Bill Processing & Payment Coordination

• Ensure timely payment of Airtel/mobile bills before the due date.

• Coordinate electricity bill payments and follow up until completion.

• Obtain approvals from authorized management for rent and other office-related expenses.

• Prepare guest house housekeeping staff bills and parking reimbursement bills.

• Generate courier invoices for multiple business entities and coordinate with vendors.

• Follow up with the Accounts team regarding pending payments and invoice processing.

Vendor & Procurement Management

• Coordinate with vendors for material supply and monthly billing.

• Follow up with vendors for pending invoices.

• Source and onboard new vendors for administrative requirements.

• Obtain quotations for groceries and supplies for the Guest House and Head Office.

• Coordinate procurement of stationery and office materials.

• Maintain and regularly update stationery inventory.

Office Expense & Facility Management

• Review and monitor general office expenses across locations.

• Coordinate with internal stakeholders regarding administrative expenditure.

• Ensure timely maintenance of office facilities through vendor coordination.

• Maintain records related to office maintenance and service schedules.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.