Admin Executive

Key Responsibilities

1. Vendor Management & Procurement

• Sourcing & Onboarding: Research, identify, and evaluate potential suppliers and vendors for raw materials and services based on price, quality, and reliability.

• Negotiation: Drive end-to-end commercial negotiations to secure competitive pricing, favorable credit terms

• End-to-End Tracking: Place orders and actively follow up with vendors to ensure timely delivery, managing any supply chain disruptions or delays proactively.

• Quality & Dispute Resolution: Inspect incoming deliveries against purchase orders; handle vendor disputes regarding damaged goods, incorrect billing, or short-supplies.

2. Stock & Inventory Management

• Material Tracking: Establish and maintain robust tracking systems to monitor real-time stock levels of raw materials, packaging, and finished goods.

• Demand Forecasting & Reordering: Define minimum stock thresholds and reorder points to prevent production downtime

• Audits & Reconciliation: Conduct regular physical stock verification audits and reconcile variances against system logs.

• Data Reporting: Generate comprehensive weekly and monthly inventory reports (stock consumption pattern) for management review.

3. Credit Control & Receivables Management

• Payment Collection: Proactively track outstanding customer invoices and execute rigorous follow-ups via emails, calls, to ensure timely collection of payments.

• Reconciliation: Coordinate with the finance/accounts team to ensure received payments are accurately mapped and ledger accounts are reconciled.

• It is a Full Time Recruiter / HR / Admin job for candidates with 4 - 6+ years Experience.