Admin Executive

Hi,

I'm UNNATI, Management Trainee at Cassini Ship Management Pvt. Ltd.

We are currently hiring a Operations & Administrative Executive for our Mumbai office.

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Company

Cassini Ship Management Pvt. Ltd.

Location: Andheri (East), Mumbai

Type: Full-time | On-site

Salary: As per experience and interview performance.

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About Us

Cassini Ship Management is a growing marine and ship management company handling crew management, vessel operations and related marine services. As a growing organization, we offer hands-on exposure to international shipping operations, working closely with ship Captains, overseas offices, port authorities and service providers.

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Key Responsibilities

1. Communication & Coordination

•Handle professional email and phone communication with Ship Captains, port authorities, shipping agents, vendors and overseas offices.

•Draft and follow up on emails.

• Coordinate with our Dubai office and remote team whenever required.

2. Crew Change & Travel

• Assist with crew change planning.

• Coordinate sign-on/sign-off formalities.

• Arrange flight tickets, hotels and transport.

• Maintain crew movement records and documentation.

3. Accounts & Documentation

• Record office expenses and prepare payment vouchers.

• Maintain contracts, invoices and company records.

• Coordinate with the external accountant whenever required.

4. Executive Assistance

• Manage the MD's calendar, meetings and reminders.

• Prepare reports and follow up on pending tasks.

5. Office Administration

• Handle front desk activities, visitors and incoming calls.

• Coordinate stationery, courier and housekeeping.

• Support operational and administrative work as required.

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Desired Profile

Education: Graduate in any stream.

Experience: Freshers or candidates with 1–3 years of experience in Shipping, Logistics, Administration or Office Coordination.

Skills

• Good spoken and written English.

• Proficiency in MS Excel, Word and Outlook.

• Confident communicating with senior professionals and overseas contacts.

• Basic accounting knowledge is an added advantage.

Personality

• Organized, responsible and eager to learn.

• Good communication and follow-up skills.

• Able to multitask and work in a startup environment.

• Willing to support urgent operational requirements when vessel schedules demand.

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Why Join Us?

• Learn ship management directly from the Managing Director.

• Gain exposure to international shipping operations.

• Work with overseas offices and maritime professionals.

• Real responsibility from day one with excellent learning and growth opportunities.

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If you're looking to build a long-term career in the maritime industry, we'd love to hear from you.

Please share your updated resume to schedule an interview.

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Timings:

9.00 AM to 6.00 PM

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Thanks & Regards

Unnati Agrawal

Cassini Ship Management Private Limited

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 1 years of experience.