Admin Executive

Key Responsibilities – Facility Management Department

1. Primary

• Supervise daily in-house office upkeep including cleanliness, maintenance, and timely repairs in coordination with housekeeping staff and vendors.

• Monitor and maintain inventory of office supplies, pantry items, and stationery; ensure timely procurement and replenishment.

• Ensure smooth opening and closing of office premises and adherence to asset security protocols.

• Maintain and update various trackers for operations.

• Prepare Employee evaluation reports

·         Prepare payroll/salaries by gathering attendance and leave data accurately and on time.

2. Client Servicing & Contracts

• Prepare, review, and renew client contracts and agreements in coordination with the operations team.

• Generate client quotations, service proposals, and billing documents in alignment with approved pricing strategies.

• Manage billing processes, ensure timely bill preparation, payment follow-ups, and maintain proper records.

• Handle client interactions including calls, emails, queries, and resolution of feedback/complaints.

• Conduct client visits and site inspections whenever necessary to ensure quality of service delivery.

• Maintain detailed documentation of machinery, equipment, and assets deployed across client sites.

• Track and manage client feedback, ensuring timely response and escalations.

Timely Payment Recovery from Clients

·         Ensure preparation and submission of client invoices in coordination with accounts.

·         Maintain a payment recovery tracker with details of invoice amount, due date, cheque/transfer status, and pending balance.

·         Conduct regular follow-ups with clients via calls, emails, and visits to ensure on-time payments.

·         Escalate delayed payments to management for necessary action.

·         Coordinate with the accounts team to reconcile payments received against invoices.

·         Ensure monthly cheque follow-up and recovery schedule is strictly adhered to, minimizing outstanding dues.

3. Coordination & Reporting

• Work closely with the Operations Manager for all administrative and operational reporting.

• Facilitate smooth communication between internal teams, site operations staff, and management.

• Coordinate weekly departmental review meetings; prepare agendas, minutes, and follow-up trackers.

• Prepare and submit Monthly Management Reports (MMR) with inputs from operations, HR, and accounts.

• Support planning and execution of internal office events, staff training, and client review meetings.

• Ensure client contract renewal schedules are tracked and completed on time.

• Travel to client sites whenever necessary for operations support, client servicing, or escalation handling.

·         Maintain and regularly update employee records such as attendance, leaves, personal files,

·         and documentation.

Monitor and report employee attendance, punctuality, uniform and absenteeism. (Office staff + On ground staff)

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 4 years of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be All Education levels and above with 6 months - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹25000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., Captain Clean India Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 1 Admin Executive at Captain Clean India Private Limited
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 09:30 AM - 06:30 PM timing.