Admin Executive

Key Responsibilities:

• Manage and maintain the Executive's daily calendar, appointments, meetings and schedules.

• Coordinate meetings, calls, conferences and appointments with internal and external stakeholders.

• Act as a point of contact between the Executive and internal teams, clients and business partners.

• Handle emails, calls and official correspondence professionally.

• Prepare reports, presentations, MIS, documents and business-related materials.

• Take meeting notes and prepare Minutes of Meetings (MOM).

• Ensure timely follow-up on meetings, action points and pending tasks.

• Track important deadlines, deliverables and commitments.

• Coordinate with different departments to ensure smooth communication and execution of tasks.

• Assist in organising business meetings, conferences and events.

• Manage travel arrangements, accommodation and itineraries.

• Maintain confidential files, documents and business information with complete discretion.

• Conduct research and compile relevant information, reports and data as required.

• Assist the Executive with day-to-day operational, administrative and business activities.

• Coordinate with clients, vendors and external agencies whenever required.

• Ensure smooth workflow and effective communication across all business functions.

• Handle multiple priorities efficiently in a fast-paced environment.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 5 years of experience.