Admin Assistant

Executive Assistant to Sr. Director Department None Job Description Role- EA (Strategic) to Senior Director Location- Mumbai We are seeking a highly skilled and experienced Executive Assistant to support the Sr. Director in driving business growth, strategic planning, and operational excellence. The successful candidate will serve as a trusted advisor, providing critical support in financial management, project coordination, data analysis, and operational metrics. This is an exceptional opportunity for a detail-oriented and analytical professional to join a dynamic team and contribute to the company's success. Key Responsibilities: Financial Management: Track and analyze financial performance, including revenue, expenses, and EBITA. Prepare financial reports, including budget variance analysis and forecasting. Assist in developing and maintaining financial models to forecast revenue and EBITA. Analyze historical data, market trends, and internal factors to inform forecasting. Provide regular updates and insights to support business decisions. Strategic Project Management: Coordinate and track progress on strategic projects, ensuring timely completion and delivery. Assist in developing project plans, setting milestones, and providing regular updates to senior management Facilitate communication and collaboration among cross-functional teams. Meeting Coordination and Follow-up: Work & follow up on business reviews, board presentations and other monthly reports to the CEO’s office Schedule and coordinate meetings, including preparing agendas, minutes, and action items. Ensure follow-up on meeting actions, decisions, and commitments. Develop and maintain a system to track meeting outcomes and progress. Data Collection and Analysis: Collect and analyze data to support business decisions, including market research, customer insights, and operational metrics. Develop and maintain databases, spreadsheets, and reports to track key performance indicators (KPIs). Identify trends, opportunities, and challenges, and provide recommendations for improvement. 5. Operational metrics Develop and track key operational metrics, including customer satisfaction, employee engagement, and process efficiency. Analyze data to identify areas for improvement and provide recommendations for optimization 6. Special projects Assist in special projects, such as market research, competitive analysis, and business development initiatives. Conduct research, gather data, and provide insights to support business decisions. Develop and maintain relationships with internal stakeholders, including department heads, managers, and team members. Facilitate communication and collaboration among teams to ensure alignment and effective execution. Communication and Collaboration: Develop and maintain relationships with internal stakeholders, including department heads, managers, and team members. Facilitate communication and collaboration among teams to ensure alignment and effective execution. Requirements: 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a financial or operational capacity. Advanced proficiency in Microsoft Office, particularly Excel and powerpoint, and Google Suite. Strong analytical and problem-solving skills, with the ability to interpret complex data and provide insights. Excellent communication, organizational, and time management skills. Ability to maintain confidentiality and handle sensitive information with discretion. Maturity to communicate and coordinate with people across the value chain Ability to take administrative decisions on behalf of the Business Head Experience with data visualization tools, such as Tableau or Power BI. Preferred Qualifications: MBA or Master's degree in a related field. Experience in a similar industry or sector. Familiarity with project management methodologies, such as Agile or Scrum. Open Positions 1 Mandatory Skills Calendar management, Advanced Excel, Administrative Assistance Education Qualification Bachelor’s degree with 3-7 years of experience Experience 3 to 7 years