Receptionist Personal Assistant

Chandra Varan Aerologistix Pvt. Ltd. is looking for a professional, smart, well-organized and highly trustworthy Personal Assistant to the Managing Director.

The candidate will work closely with the Managing Director and will be responsible for managing schedules, business communications, meetings, documentation, follow-ups and coordination with internal teams, clients, vendors and other business stakeholders.

This is a high-responsibility and confidential position requiring excellent communication, organization, discretion and the ability to manage multiple tasks independently.

Key Responsibilities

- Manage the MD's daily calendar, meetings, appointments and schedules

- Coordinate meetings and communication with clients, airlines, vendors and business partners

- Manage and draft professional emails, letters and business correspondence

- Prepare presentations, reports, MIS, meeting notes and other business documents

- Maintain confidential company and business documents

- Follow up with different departments on tasks assigned by the MD

- Maintain a tracker of important tasks, deadlines and pending activities

- Coordinate with Operations, Finance, HR, Procurement, Quality and Business Development teams

- Coordinate domestic and international travel arrangements, meetings and itineraries

- Assist the MD in preparing business proposals, quotations, presentations and client communications

- Maintain records and databases of important business contacts

- Coordinate with external consultants, clients, vendors and other stakeholders as required

- Attend calls and communicate with stakeholders professionally on behalf of the MD when required

- Ensure timely follow-up and closure of tasks assigned by the MD

- Handle sensitive and confidential information with complete discretion

- Assist the MD with occasional personal scheduling and administrative requirements

- Perform other responsibilities assigned by the Managing Director

Candidate Profile

We are looking for someone who is:

- Highly organized and disciplined

- Smart, presentable and professional

- Excellent at communication and follow-ups

- Comfortable interacting with senior executives and clients

- Able to work independently with minimal supervision

- Capable of handling multiple priorities simultaneously

- Trustworthy and extremely discreet with confidential information

- Flexible with working hours when business requirements demand

- Proactive rather than simply waiting for instructions

Qualification & Skills

- Bachelor's degree in any discipline

- 3-6+ years of experience as a Personal Assistant, Executive Assistant, Management Assistant or similar role

- Excellent English and Hindi communication skills

- Strong email drafting and business communication skills

- Good command of MS Word, Excel and PowerPoint

- Good organizational and time-management skills

- Professional telephone and meeting etiquette

Preferred Experience

Candidates with previous experience working directly with a:

Managing Director / CEO / Founder / Promoter / Senior Executive

will be preferred.

Experience in aviation, aerospace, MRO, manufacturing, engineering or corporate business will be an advantage.

Compensation

Salary: ₹30,000 – ₹60,000 per month

Salary will be determined based on experience, communication skills and overall suitability.

Location

Delhi NCR

How to Apply

Interested candidates may share their updated CV along with:

- Current Salary

- Expected Salary

- Notice Period

- Total Experience

Subject: Application – Personal Assistant to Managing Director

Chandra Varan Aerologistix Pvt. Ltd.

• It is a Full Time Receptionist job for candidates with 3 - 6+ years Experience.