Personal Assistant

JOB TITLE: Personal Assistant with AI Skills

LOCATION: Delhi (Work from home office)

EMPLOYMENT TYPE: Full-time

HOURS: 8 AM - 6 PM, Monday to Saturday

ABOUT THE ROLE

We are seeking a highly organized, detail-oriented individual with AI skills training to serve as a Personal Shadow Assistant. This is a unique role that sits at the intersection of personal administration, business operations, and AI-powered automation. You will become the operational backbone of a growing export business, managing communication, intelligence gathering, and business processes using AI tools and critical thinking.

This is not a traditional assistant role—it's an opportunity to learn how AI transforms business operations while gaining invaluable exposure to scaling a multi-vertical export business.

KEY RESPONSIBILITIES

Communication Management

• Monitor and triage emails across 10 different email accounts (personal, business, verticals)

• Manage WhatsApp communications, transcribe voice messages, and alert on urgent items

• Track incoming calls and SMS to ensure nothing is missed

• Provide daily briefings on what needs attention

Business Intelligence & Operations

• Monitor operations dashboards and alert to issues (delayed orders, quality problems, payment delays)

• Compile daily cash flow and payment collection reports

• Track financial metrics and flag concerning trends

• Identify operational bottlenecks and blockers

Vendor & Sourcing Intelligence

• Research vendors and compile supplier lists

• Use AI tools to gather and verify vendor information

• Draft outreach emails to vendors and suppliers

• Follow up on pricing inquiries and compile competitive analysis

Client Engagement & Sales Support

• Help manage high-value client relationships via personalized WhatsApp communication

• Support sales strategy development using AI prompts

• Maintain pricing lists and alert when updates are needed

• Organize product information and specifications for sales team

Project & Task Management

• Monitor assigned tasks and track progress

• Coordinate between teams using messaging

• Flag delays and roadblocks early

• Maintain project timelines and milestones

Booking & Personal Administration

• Research and book restaurants, hotels, and flights

• Plan vacations and manage personal travel

• Handle various booking and reservation tasks

Export Business Development

• Research export markets and identify prospective clients

• Draft outreach to export prospects

• Coordinate business travel to meet with serious prospects

• Maintain export pipeline and opportunity tracking

Additional Responsibilities

• Protect time for your learning and personal development

• Support family relationship management

• Maintain stakeholder and relationship logs

• Continuously optimize workflows and processes

ABOUT YOU

Required:

• Completed or near-completion of AI skills training from recognized institute

• Excellent attention to detail and organizational skills

• Strong written communication abilities

• Comfortable learning and working with AI tools (ChatGPT, Claude, etc.)

• Ability to maintain strict confidentiality

• Comfortable with technology and learning new platforms quickly

• Reliable, trustworthy, and professional demeanor

• Ability to work independently with minimal supervision

Preferred:

• Experience with email management tools or CRM systems

• Familiarity with WhatsApp Business or similar messaging platforms

• Basic knowledge of spreadsheets and data organization

• Experience with research and information gathering

• Understanding of export or B2B business operations

• Interest in continuous learning and skill development

Mindset & Values:

• Growth-oriented and eager to learn

• Proactive problem-solver

• Comfortable with ambiguity and willing to figure things out

• Respect for confidentiality and discretion

• Initiative-taking without requiring constant oversight

• Ability to understand priorities and focus on what matters most

WHAT YOU'LL GAIN

• Hands-on exposure to scaling a multi-vertical export business

• Deep learning in practical AI applications (not just theory)

• Mentorship from an entrepreneur managing complex operations

• Opportunity to see how businesses actually run behind the scenes

• Training on real business workflows and decision-making

• Potential to grow into larger operational and strategic role

• Work in a home office environment with flexibility

• High trust and autonomy once you prove yourself

WORK ENVIRONMENT

• Work from home office (8 AM - 6 PM)

• Direct access to founder/owner for guidance and learning

• Quiet, professional environment

• Discrete role—minimal interaction with office staff

• All team communication via messaging (no voice calls with staff)

• Learning environment where you grow alongside your mentor

HOW TO APPLY

Please submit:

1. Your resume highlighting any AI training or coursework completed

2. A brief cover letter (200-300 words) explaining:

   • Why this role appeals to you

   • What you learned in your AI training

   • How you approach organizing complex information

3. References from your AI training institute or previous work

Application Deadline: [Your preferred date]

IMPORTANT NOTES

• This role requires high trustworthiness and discretion

• You will have access to personal and business information—confidentiality is non-negotiable

• This is a learning opportunity for someone early in their career who wants exposure to real business operations

• We're looking for someone hungry to learn, not someone looking for a traditional admin job

• The role will evolve based on what you prove capable of handling

• It is a Full Time Receptionist job for candidates with 0 - 1 years of experience.