Receptionist Personal Assistant

Key Responsibilities

1. Calendar & Schedule Management

• Manage daily calendar, appointments, meetings, and travel plans.

• Schedule internal and client meetings.

• Send meeting reminders and maintain follow-ups.

2. Communication Management

• Handle emails, WhatsApp, and phone calls professionally.

• Draft professional emails, letters, and business documents.

• Coordinate with internal teams, clients, vendors, and partners.

3. Administrative Support

• Maintain digital files and documents.

• Prepare reports, presentations, and meeting notes (MOM).

• Organize contracts, invoices, and important business records.

4. Project Coordination

• Coordinate with PPC, SEO, Design, Content, and Development teams.

• Track project timelines and ensure timely completion.

• Follow up with team members on pending tasks.

5. Digital Marketing Support

• Coordinate campaign launches with Google Ads and Meta Ads teams.

• Maintain campaign trackers and performance reports.

• Prepare weekly and monthly marketing reports.

• Coordinate with agencies and freelancers.

6. Research & Analysis

• Conduct market and competitor research.

• Collect business insights and prepare summary reports.

• Research new marketing tools, AI solutions, and industry trends.

7. Vendor & Client Coordination

• Schedule client meetings.

• Follow up on proposals, payments, and project updates.

• Maintain CRM records and client databases.

8. Travel & Event Management

• Book flights, hotels, and transportation.

• Coordinate conferences, seminars, and business events.

9. Confidentiality

• Handle confidential company information with professionalism.

• Maintain discretion regarding business strategies and financial information.

Required Skills

Technical Skills

• MS Excel

• Google Sheets

• Google Workspace

• Microsoft Office

• PowerPoint

• Notion/ClickUp/Asana/Trello (any project management tool)

• Basic knowledge of Google Ads and Meta Ads (preferred)

• CRM tools (LeadSquared, Zoho, HubSpot, etc.) – Preferred

Soft Skills

• Excellent communication skills

• Strong organizational abilities

• Time management

• Multitasking

• Problem-solving

• Attention to detail

• Professional attitude

• Ability to work under pressure

Key Performance Indicators (KPIs)

• Meeting scheduling accuracy

• Timely task completion

• Email response time

• Follow-up completion rate

• Project deadline adherence

• Documentation accuracy

• Team coordination efficiency

• Founder satisfaction score

• It is a Both Receptionist job for candidates with 6 months - 2 years of experience.