Receptionist Office Admin

Job Description: Office Administrator

We are looking for an organized and proactive Office Administrator to manage the day-to-day administrative operations of our office. This role involves handling office coordination, communication, vendor management, purchasing, documentation, and general administrative support to ensure smooth business operations. The position offers an in-hand salary of ₹10,000 - ₹25,000 along with growth opportunities.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.

• Handle official emails, phone calls, and business correspondence professionally.

• Coordinate with vendors for office requirements such as furniture, equipment, internet, maintenance, stationery, and other supplies.

• Research, compare, and communicate with vendors to obtain quotations and negotiate pricing when required.

• Purchase and maintain office supplies and ensure timely replenishment.

• Maintain office records, invoices, documents, and digital files in an organized manner.

• Schedule meetings, maintain calendars, and coordinate appointments.

• Assist with travel bookings and other administrative arrangements when required.

• Coordinate with courier services for sending and receiving documents and packages.

• Support HR and management with administrative tasks, employee documentation, and onboarding activities.

• Follow up with clients, vendors, and service providers whenever necessary.

• Maintain asset records and ensure office equipment is functioning properly by coordinating with service providers.

• Assist management with miscellaneous operational and administrative tasks as assigned.

Job Requirements

• Qualification: Diploma / Any Graduate

• Experience: 0–3 years

• Good communication skills in English and local language.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.

• Good email writing and telephone communication skills.

• Strong organizational and multitasking abilities.

• Ability to coordinate with vendors and external service providers.

• Basic knowledge of internet research, quotations, and procurement processes.

• Attention to detail and good documentation skills.

• Professional attitude, willingness to learn, and ability to work independently.

Preferred Skills

• Experience in office administration or operations.

• Familiarity with office procurement and vendor coordination.

• Basic knowledge of accounting documents such as invoices and purchase orders.

• Good negotiation and follow-up skills.

• Ability to prioritize tasks and handle multiple responsibilities efficiently.

This role is ideal for candidates who enjoy organizing, coordinating, and ensuring that the office runs efficiently while supporting the management team with administrative and operational tasks.

• It is a Full Time Receptionist job for candidates with 0 - 3 years of experience.