Front Office Executive

Front Office Executive JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Front Office Executive Position Overview The Front Office Executive serves as the first point of contact for visitors, clients, and employees, managing reception operations and administrative support to ensure smooth daily business operations. Key Responsibilities Reception and Visitor Management Handle all incoming calls, emails, and visitors with professionalism and courtesy. Greet guests, verify appointments, issue visitor badges, and escort visitors to appropriate meeting rooms or personnel. Maintain visitor logs and ensure security protocols are followed. Administrative Support Manage correspondence including mail distribution, courier services, and package handling. Coordinate meeting room bookings, prepare conference rooms, and arrange refreshments. Maintain office supplies inventory and place orders as needed. Support various departments with administrative tasks including data entry, filing, and document preparation. Communication Hub Route calls and messages to appropriate departments or personnel. Respond to general inquiries about the company, services, and office operations. Coordinate with building management regarding facility issues, maintenance requests, and access requirements. Office Management Maintain a clean, organized, and professional reception area. Oversee front desk operations including appointment scheduling systems and visitor management software. Coordinate with vendors for office services and supplies. Support office events and employee engagement activities. Required Qualifications Education and Experience High school diploma or equivalent required; associate's or bachelor's degree preferred. 1-3 years of experience in front office, reception, or administrative roles. Experience in corporate environments, particularly in commercial real estate or professional services, is advantageous. Skills and Competencies Excellent verbal and written communication skills. Strong organizational abilities with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Professional appearance and demeanor. Ability to multitask and prioritize in a fast-paced environment. Discretion when handling confidential information. Customer service orientation with problem-solving capabilities. Working Conditions Standard business hours with occasional extended hours for events or special projects. Office-based position requiring extended periods at the reception desk. Location: On-site –Pune, MH Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.