Front Office Executive

JOB DESCRIPTION – FRONT OFFICE EXECUTIVE

Company Name: Career Zone Recruiting LLP
Job Title: Front Office Executive
Department: Administration
Job Location: Deccan, Pune, Maharashtra
Experience Required: 2–5 Years
Salary: ₹25,000 – ₹35,000 per month
Qualification: Graduate
Working Days: 6 Days a Week
Working Hours: 9:00 AM to 6:00 PM

About the Position

Career Zone Recruiting LLP is looking for a smart, confident, professional and well-organized Front Office Executive to manage front desk operations and ensure a positive experience for visitors, clients, candidates and business associates.

The ideal candidate should have excellent communication skills, a professional personality and the ability to manage reception operations independently while coordinating with internal departments.

Key Responsibilities

1. Manage the front desk and handle all reception-related activities.

2. Welcome and greet visitors, clients, candidates and guests professionally.

3. Handle incoming and outgoing telephone calls and direct them to the concerned departments.

4. Manage visitor appointments, meeting schedules and conference room arrangements.

5. Maintain visitor registers, appointment records and other front office documentation.

6. Receive and manage incoming and outgoing courier, mail and official documents.

7. Coordinate with HR, Admin, Accounts and Management teams for daily office requirements.

8. Handle professional email communication and basic correspondence.

9. Ensure the reception area and visitor waiting area remain clean, organized and presentable.

10. Maintain proper records of visitors, meetings and official communications.

11. Handle visitor queries and provide accurate information about the company.

12. Monitor and manage visitor mobile phone deposit arrangements as per company policy.

13. Assist management with meeting coordination and other front office requirements.

14. Maintain confidentiality of company information and official communications.

Required Skills & Competencies

• Excellent verbal and written communication skills in English, Hindi and Marathi.

• Strong interpersonal and customer-handling skills.

• Professional appearance and confident personality.

• Good knowledge of MS Office, MS Excel, Word and Email.

• Strong telephone etiquette and visitor management skills.

• Excellent coordination, time management and multitasking abilities.

• Ability to handle front office operations independently.

• Professional attitude, punctuality and discipline.

Educational Qualification

• Graduate in any discipline.

• Additional certification in Front Office Management or Administration will be an advantage.

Experience Requirements

• 2–5 years of relevant experience in Front Office, Reception, Guest Relations or Administration.

• Experience in handling corporate visitors, senior management and official communication will be preferred.

Candidate Profile

We are looking for someone who is:

• Smart, confident and well-presented.

• Polite, responsible and customer-oriented.

• Proactive and capable of handling responsibilities independently.

• Organized and attentive to details.

• Comfortable working in a professional corporate environment.

Salary & Benefits

Monthly Salary: ₹25,000 – ₹35,000
Salary will be offered based on the candidate's experience, communication skills and overall suitability.

• It is a Full Time Receptionist job for candidates with 6 months - 3 years of experience.