Receptionist Front Desk Executive

Ø JOB DESCRIPTION:

· To attend office guest, maintain good hospitalities and maintain guest records.

· To be responsible for communication, handle daily phone calls, E-mails. Maintain contact Database.

· To address communication, resolve issue on timely i.e. Bill payment, Porting.

· To do general correspondence effectively – Inward & outward reports.

· To coordinate for courier with all departments.

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.)

· Provide basic and accurate information in-person and via phone/email

· To do travel booking – As & When required.

· To maintain smoothly directors office administration.

· To maintain records of Directors in systematic ways.

· Assist HR Dept. to Process new hires, terminations, transfers, promotions, leave of absence and existing employee changes related to payroll.

· Greet and welcome guests/visitors as soon as they arrive at the office.

· Direct visitors to the appropriate person and office.

· Answer, screen and forward incoming phone calls.

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).

· Provide basic and accurate information in-person and via phone/email.

· Receive, sort and distribute daily mail/deliveries.

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).

· Order office supplies and keep inventory of stock.

· Update calendars and schedule driver’s trips.

· Arrange internal and external transportations for school events, activities, trips, guests, etc.

· Staff ID card printing.

· Perform other clerical receptionist duties such as filing, photocopying, etc.

· Perform all other tasks assigned by the HR Head.

Ø Qualification & Requirements -

· Professional attitude and appearance.

· Solid written and verbal communication skills (English, Marathi, Hindi).

· Ability to be resourceful and proactive when issues arise.

· Excellent organizational skills & Team Player Skill.

· Multitasking and time-management skills, with the ability to prioritize tasks.

· Customer service attitude.

· Computer basic skills ( Word, Excel, PPT)

• It is a Full Time Receptionist job for candidates with 2 - 5 years of experience.