Executive Secretary

Position Summary

The Executive Secretary provides high-level administrative support to senior executives by handling correspondence, managing schedules, organizing meetings, preparing reports, and ensuring efficient day-to-day operations of the executive office. This role requires excellent communication skills, confidentiality, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities1. Administrative & Executive Support

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

• Screen phone calls, emails, and visitors; prioritize and respond as appropriate.

• Prepare, edit, and format documents, reports, presentations, and meeting materials.

• Handle confidential information with discretion.

2. Meeting & Event Coordination

• Organize and coordinate executive meetings, board meetings, and conferences.

• Prepare agendas, minutes, and follow-up action items.

3. Communication & Correspondence

• Draft, review, and proofread official letters, emails, memos, and communications.

• Maintain professional communication between the executive office and internal/external stakeholders.

• Serve as a primary point of contact for executives.

4. Office & Record Management

• Maintain organized filing systems.

• Track deadlines, documents, and project updates for executives.

• Perform general office duties such as data entry, maintaining supplies, and coordinating with support departments.

5. Reporting & Documentation

• Prepare monthly, quarterly, and annual management reports.

• Assist with research and data compilation for strategic decisions.

• Monitor and follow up on tasks assigned by executives.

Qualifications & SkillsEducation

• Bachelor’s degree (Any)

Experience

• 2–3 years of experience as Executive Secretary, Administrative Assistant, or similar role.

• Experience supporting senior leadership is an advantage.

Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong typing, drafting, and document formatting skills.

• Knowledge of office management systems and procedures.

Soft Skills

• Excellent communication (verbal and written).

• Strong organizational and time-management skills.

• High level of professionalism, confidentiality, and discretion.

• Ability to multitask and work under pressure.

• Problem-solving and decision-making skills.

Key Competencies

• Attention to detail

• Confidentiality

• Initiative & self-motivation

• Professional demeanor

• Interpersonal skills

• Adaptability

Job Type: Full-time

• It is a Full Time Receptionist job for candidates with 2 - 4 years of experience.

More about this Executive Secretary job

1. What is the eligibility criteria to apply for this Executive Secretary job?
   Ans: The candidate should be Graduate and above and above with 2 - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹35000 per month that depends on your interview. It's a Full Time job in Gurgaon.
3. How many working days are there for this Executive Secretary job?
   Ans: This Executive Secretary job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Secretary job?
   Ans: No, there is no fee applicable for applying this Executive Secretary job and during the employment with the company, i.e., Invest Smart Realty.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Secretary role?
   Ans: There is an immediate opening of 1 Executive Secretary at Invest Smart Realty
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Receptionist job.
8. What are the timings of this Executive Secretary job?
   Ans: This Executive Secretary job has 10:00 AM - 07:00 PM timing.