Executive Assistant

Executive Assistant Main Tasks JD: Manage highly dynamic calendars of regional and global executives by assisting in scheduling the meetings, co-ordinating for agenda, calendar updates, rescheduling meetings etc. Prioritize, follows up of incoming topics and driving the tasks with stake holders and report the outcome to the Executives, including those of a sensitive or confidential in nature Preparation of timely and accurate presentations or reports using MS office applications Ability to handle queries in absence of Executives, participate in meetings on behalf of Executives, prepare minutes of meetings and follow-ups Travel Assistance includes flight booking, hotel reservations, visa arrangements, flight checkins, travel itineraries / agenda, end to end travel management Assists in organizing and coordinating of senior management team meetings, off-sites, necessary arrangements of meetings like booking conference room, checking on IT requirements and other meeting requirements Performing other tasks according to the direct supervisor. Proactive stake holder management Accountable for regular reporting and monitoring of designated tasks/tickets Adheres to M+H Values and follows the guidelines of M+H Code. Education/university degree in relevant field Minimum 2-3 years of experience as Executive Assistant or Business Assistant in a multinational organization. Hands on experience in working with Management and Senior Executives Capable of maintaining discretion and confidentiality in all topics Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details Experienced in Shared Service Centre environment (ticketing tool, SLA KPIs) Hands on experience in documentation using MS Office (Outlook, Excel, Powerpoint, Word,..) Good Team player, service mindset & customer centric approach, flexibility, good time management, process oriented thinking, stress management High standards of communication skills both written and spoken English German/ French language skills will be an added advantage. Willingness to work in shifts (Asian, Europe & US timezones) Experience Level Executive Level