Admin Executive

Key Responsibilities:

Reception & Front Desk Management

• Greet and assist visitors, clients, and employees professionally.

• Manage incoming and outgoing calls, emails, and courier services.

• Maintain visitor records and issue visitor passes.

• Handle meeting room bookings and coordinate refreshments when required.

• Ensure the reception area is clean, organized, and presentable.

Administrative Responsibilities

• Manage office supplies inventory and place orders as needed.

• Coordinate with vendors and service providers for office maintenance.

• Maintain office records, documents, and filing systems.

• Assist in travel arrangements, hotel bookings, and transportation coordination.

• Support day-to-day office administration activities.

• Prepare reports, letters, and other administrative documents.

HR Assistance

• Assist in recruitment activities such as scheduling interviews and coordinating with candidates.

• Maintain employee records and update HR databases.

• Support onboarding and joining formalities for new employees.

• Assist in attendance, leave, and employee documentation management.

• Coordinate employee engagement activities and events.

• Help in preparing HR-related reports and documentation.

• Support HR team in policy communication and employee queries.

Job Requirements:

The minimum qualification for this role is Graduate and 3 - 5 years of experience. Other required skills include proficiency in Microsoft Office Suite, multitasking and time-management, with the ability to prioritize tasks. He/She must have a professional attitude and be an expert in written and verbal communication.

• It is a Full Time Receptionist job for candidates with 3 - 5 years of experience.